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AvonDM
Level 2

Adding a Class to a Sales Payment

If I run a quick report for my Cash clearing GL code, and customize it to display the class, I can see the class posted for Sales Receipts but nothing for Payments.  Is is possible to add a class to Payments as I need to be able to split monies to post to different banks.

Solved
Best answer February 25, 2021

Best Answers
AlexV
QuickBooks Team

Adding a Class to a Sales Payment

Hi, AvonDM.

 

I understand that you want to add class to invoice payments. While this is unavailable, let me show you to ensure that the payments will hit the right accounts.

 

Instead of using a Clearing account, you'll want to set up the different bank accounts in QuickBooks Desktop. That way, when you make a payment, you can select the correct account. 

 

It seems that you integrated QuickBooks Desktop to another software. If so, you'll want to reach out to them and see if they have an option to map the bank accounts in sending the payment transactions. 

 

In addition, you can add the bank's name in the Memo field of the payment transaction. When you run the QuickReport, you'll see the memo there.

 

Keep on posting if you have more questions. We'll respond as soon as we can.

 

View solution in original post

4 Comments
ShiellaGraceA
QuickBooks Team

Adding a Class to a Sales Payment

Thanks for coming in today, @AvonDM.

 

I have some information about adding the class. You can edit your settings to enable class for your account. This way, you can filter your report to see the class by account.

 

Here's how:

 

  1. Go to Edit at the top.
  2. Select Preferences.
  3. Choose the Accounting tab, then Company Preferences.
  4. Under the Class section, mark the box next to Assign classes to then pick Accounts from the drop-down.
  5. Click OK.

Here's how it looks like.

 

 

After changing the settings, you can now filter your quick report to add the class column. You can also include the Account column so you can easily trace your report. Just tap the Customize button at the top of the report to do it.

 

You can check out these guides for details.

 

 

If you need help with other tasks in QBDT, visit this link. It has topics with articles that'll help you with the process.

 

Drop a reply anytime if you still have questions or concerns with reports. I'm always here for you. Take care and stay safe.

AvonDM
Level 2

Adding a Class to a Sales Payment

Thanks for reverting @ShiellaGraceA 
I have classes being added to transactions already, but not payment transactions! From the attached image I can see you do not cater for adding classes to Payment transactions. Why?

My situation is that I use other software to generate invoices and take payments for those invoices.  (QB is my back office accounting solution)  My invoices post to QuickBooks immediately and I also pass in details of the classes that the invoices need to go to. I take payment for the invoices in this software too and at the end of day, I run a Cash Reconciliation procedure, to 'push' the payments to QuickBooks. The payments will match up with the respective invoices.

 

My issue is that payments for the invoices, which are in different classes, are required to be posted to different bank accounts (Cash , Credit Card, PayPal, AmazonPay, eBay, etc). 
All Payment transactions debit my Cash Clearing account but I have no way of seeing which class the payment relates to when I run a quick report for this account, as the payment doesn't record a class.

Is there a way the class from the invoice posting could be utilized? 

Kind regards
Denis



AlexV
QuickBooks Team

Adding a Class to a Sales Payment

Hi, AvonDM.

 

I understand that you want to add class to invoice payments. While this is unavailable, let me show you to ensure that the payments will hit the right accounts.

 

Instead of using a Clearing account, you'll want to set up the different bank accounts in QuickBooks Desktop. That way, when you make a payment, you can select the correct account. 

 

It seems that you integrated QuickBooks Desktop to another software. If so, you'll want to reach out to them and see if they have an option to map the bank accounts in sending the payment transactions. 

 

In addition, you can add the bank's name in the Memo field of the payment transaction. When you run the QuickReport, you'll see the memo there.

 

Keep on posting if you have more questions. We'll respond as soon as we can.

 

View solution in original post

AvonDM
Level 2

Adding a Class to a Sales Payment

Thank you @AlexV 
I'll try that.

Denis

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