Welcome to the QuickBooks family, @Lasciv.
I can assist you with your concern about manually entering expense transactions in QuickBooks Online.
Here's what you'll need to do:
- On your QBO account, click the New (+) button and select Expense.
- Choose a Payee for the expense and if it’s a new payee, enter their name in the field and click Add.
- Choose the account the money for this expense came from.
- Enter the Payment date and Payment method.
- Under Category, choose the account category from the chart of accounts. If it’s a new category of expense, you can always type in the name of the category in the Account field and click Add new.
- To be more detailed with your purchase, you can add more information in the Description.
- You can also add notes in the Memo field for additional information. If you need to add more details regarding the expense.
- Enter the amount in the Amount field.
- Click Save and New to save this expense and start another one, or Save and Close if you’re done creating expenses.
For more details in handling your expenses, you can check out our guide on entering, editing, or deleting expenses in QuickBooks Online for your convenience.
For future reference, you may want to run a report to view all money paid to a supplier. You can run and customize the Transaction List by Date report.
Let me know if you have more questions regarding the features related to entering expenses. I'll be here to help. Take care.