In quickbook online while I make bill payment, unable to find an option to add expense related to that bill (which is available in quickbook desktop). When I add the expense amount in the amount box in the bill payment it generates a negative credit amount.
Let me share some information about paying bills in QuickBooks Onlne (QBO), Arunpremji.
The bill transactions will show up as a negative expense if you haven't applied them to a payment yet. Once you pay the bills, the bill-payment will display a positive amount on both Account Payable (A/P), and into the bank accounts transactions when running vendor reports. Here's how to pay your bills through the Pay bills window:
Click the + New icon.
Under Vendors, select Pay Bills.
Choose the Payment account and enter or verify the Payment date. Use the account from which you pay the bills. To pay one bill from different accounts, or to record separate payments on different days, just enter each partial payment separately.
If you select a checking account, verify or change the Starting check no.
Tick the checkbox for each bill to pay.
Enter the amount of the payment to be applied to the open bill. If available, you can specify the amount of any credit to apply in the Credit Applied column.
Press Save and close.
You can also pay the bills through checks, just follow the steps and details in the Enter and pay bills article. Then, proceed to Pay your bills through checks section.
On the other hand, Check or Expense report a transaction as an expense and a payment simultaneously. For example, if you bought supplies at Office Depot and immediately paid for them, record the transaction using Check or Expense. This allows you to skip entering and paying bills because there's no money owed to Office Depot. To learn more about this one, see What is the difference between bills, checks, and expenses? article.
Feel free to visit our Expenses and vendors page for more insights about managing your vendor transactions on your account.
I'd like to know how you get on after trying the steps, as I want to ensure this is resolved for you. Just reply to this post and I'll get back to you. Have a great day.