I'm here to help and provide you with some information about budget vs actual report in QuickBooks Desktop.
The Budget vs. Actual report shows how your business fares compared to the budget you determined. The Over Budget column shows the difference amount difference between the budgeted amount and the actual amount. A negative amount means you were under budget while a positive amount means you were over budget. The % of Budget column is the percentage margin of your budget that was earned or spent.
If the negative amount shows under budget, you can edit and change the budget. However, if the negative amount shows under the actual column, you'll need to open and verify the transactions.
I amhaving an issue with actually printing the report and can't find the mecanism to increase the size of the print! In the Print Preview the report is miniscule - too small to read anything. I print this report every month and have no idea what transpired to initiate the change in size!