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kbeasley63
Level 1

Can i batch print invoices in alphabetical or numerical order?

quick books online

Solved
Best answer October 15, 2018

Best Answers
IntuitPhoebe
Level 3

Can i batch print invoices in alphabetical or numerical order?

Hi kbeasley63,

It'd be a pleasure to help you with this.

To print multiple invoices or sales transactions by batch in alphabetical or numerical order, please follow these steps:

  1. Go to Transactions on the left side.
  2. Select Sales.
  3. Click the drop-down arrow for Filter at the top of the transactions table, then modify the fields, and click Apply (see first screenshot).
  4. Click on the word No. or Customer at the top of each column in your transactions table to arrange the transactions in Numerical or Alphabetical order (see second screenshot). Clicking on it again will reverse the order.
  5. Check the boxes before the transactions that you'll be printing.
  6. Click the drop-down arrow for Batch Actions, then choose Print Transactions (see third screenshot).
  7. A pop up window will appear with the preview of the transactions, then you can print it.

Reach out to me if you have other questions.

View solution in original post

7 Comments
IntuitPhoebe
Level 3

Can i batch print invoices in alphabetical or numerical order?

Hi kbeasley63,

It'd be a pleasure to help you with this.

To print multiple invoices or sales transactions by batch in alphabetical or numerical order, please follow these steps:

  1. Go to Transactions on the left side.
  2. Select Sales.
  3. Click the drop-down arrow for Filter at the top of the transactions table, then modify the fields, and click Apply (see first screenshot).
  4. Click on the word No. or Customer at the top of each column in your transactions table to arrange the transactions in Numerical or Alphabetical order (see second screenshot). Clicking on it again will reverse the order.
  5. Check the boxes before the transactions that you'll be printing.
  6. Click the drop-down arrow for Batch Actions, then choose Print Transactions (see third screenshot).
  7. A pop up window will appear with the preview of the transactions, then you can print it.

Reach out to me if you have other questions.

View solution in original post

chairman1
Level 1

Can i batch print invoices in alphabetical or numerical order?

I'm using QB Pro 2016.  I don't see Transactions and the like on mine.  I am trying to print all of my invoices in Alphabetical order
Prestige3
Level 1

Can i batch print invoices in alphabetical or numerical order?

Me too! I would love to know how to do this.
jsousek
Level 1

Can i batch print invoices in alphabetical or numerical order?

I'm using QB Premier 2017 and do not see this.
JDWagner
Level 1

Can i batch print invoices in alphabetical or numerical order?

I AM TRYING TO PRINT MY BATCH INVOICES IN ALPHABETICAL ORDER INSTEAD OF INVOICE ORDER.  I FOUND INSTRUCTIONS FOR "GO TO TRANSACTIONS ON LEFT SIDE"  BUT CAN NOT FIND THAT 

PLEASE PROVIDE ADDITIONAL INSTRUCTIONS.

 

JDWagner
Level 1

Can i batch print invoices in alphabetical or numerical order?

please provide where transaction on left side is on the quickbooks screen because I don't have one

 

MaryJoyD
QuickBooks Team

Can i batch print invoices in alphabetical or numerical order?

I can help you print those invoices by batch, @JDWagner.

 

Can you tell us more about what version of QuickBooks are you using? The steps that are provided by IntuitPhoebe above are for QuickBooks Online. If you're using QuickBooks Desktop, you can print invoices by batch in chronological order based on the date Let me show you how:

 

First, you must set the invoice to print it later. Check the screenshot below:

You can now batch print those invoices:

  1. Go to the File menu and select Print Forms.
  2. Choose Invoices
  3. Select the invoices that you'd like to print by clicking the checkbox beside it. 
  4. Click on OK and then set your print settings.
  5. Select on Print when you're ready. 

Here's the batch print forms in QuickBooks Desktop article for more information. In case, you'd encounter errors, you can check the following article on how to resolve printing issues

 

Let me know if you have questions about printing your invoices. I'm always glad to help in any way I can. Have a great rest of the day!

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