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Can I set up recurring invoices?

I am trying to set up Quickbooks to run my rental property and have set up an invoice for each month's rent to track the expected rental income, but it seems I should be able to set this up as an automatically recurring invoice somehow rather than creating one each month.  Any ideas?

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Best answer 05-20-2019

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Once you have the invoice(s) set up from the file menu se...

Once you have the invoice(s) set up from the file menu select edit>memorize invoice, set your preferences.

View solution in original post

Community Manager

Re: Can I set up recurring invoices?

Here's a screen capture of the Memorize Transaction window from the Edit menu

 

MemorizeWindow.jpg

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Established Community Backer ***

Once you have the invoice(s) set up from the file menu se...

Once you have the invoice(s) set up from the file menu select edit>memorize invoice, set your preferences.

View solution in original post

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Awesome, thanks so much!  That's precisely what I was loo...

Awesome, thanks so much!  That's precisely what I was looking for.
Anonymous
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Scott.Maccomb, To track money invoiced and paid for each...

Scott.Maccomb,

To track money invoiced and paid for each month, the only full proof way is to create an invoice, receive payment and make a deposit in QB.

On an invoice - right click next to the address box and memorize it.

Now view your report Income by Customer summary by month. To do so customize it - on cash for money received and accrual on invoices created. Then change the dates and total columns by month. 

Gita Faust

Author - QuickBooks guides and videos on real estate and property management.

www.realestateaccounting.com

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Hi Scott.Maccomb, Yes, you can set up a recurring invoice...

Hi Scott.Maccomb,

Yes, you can set up a recurring invoices or what we called - the progress invoicing .

To do this task,

  1. Open the jobs and estimates preferences.

    1. Go to the Edit menu and click Preferences.

    2. In the Preferences window, click Jobs & Estimates in the list on the left.

    3. Click the Company Preferences tab.

  2. Click Yes for the question Do You Do Progress Invoicing?

  3. Click OK.

Please let me know if this helps and looking forward to your response.

     

 

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Hi.  Thanks for the very quick reply, but I'm not sure if...

Hi.  Thanks for the very quick reply, but I'm not sure if this speeds anything up as it seems I still have to create an invoice for each month, selecting 8.33% (1/12) of total payments due.  Since I know they owe monthly rent of $X for the next 12 months it seems there should be an easier way of entering this than progress billing?  Let me know if I am missing something in this strategy.
Not applicable

Re: Hi. Thanks for the very quick reply, but I'm not sure if...

Set up income account for each monthly rent amount. Create a different batch of invoices for each amount. Then process the batches monthly.

Community Manager

Re: Can I set up recurring invoices?

Here's a screen capture of the Memorize Transaction window from the Edit menu

 

MemorizeWindow.jpg

View solution in original post

Community Explorer **

Re: Can I set up recurring invoices?

When I set these up they are only for the remaining of the year? In 2020 I will have to re do them all?

I have 600 monthly invoices that go out each month on the 25th of the month and for the month prior.

So if i were to set the recurring invoices up to today, to invoice for June, I would enter 7/25/19, with 6 remaining months?

Is there a way to set up all 600 accounts at once/

 

Thank you,

Sandy

QuickBooks Team

Re: Can I set up recurring invoices?

Hi there, @onlineinfo!


You'll have to manually edit your recurring or memorized transaction. I'm here to share a few insights about it and help you from there.

 

To start with, the Number Remaining field is the number of times you will let QuickBooks create your memorized invoices.

 

But once your number of remaining transactions is close to its end you'll have to manually edit the details of your memorized invoices, only one at a time.

 

Thus said, you can follow the steps outlined in this thread and also the screenshot for your visual reference so you can create your memorized invoice.


In addition, here's an article you can read to learn more about your memorized invoice: Create, Edit, or Delete Memorized Transactions.

 

As always, you can leave a comment below or start a new thread if you have any other concerns. I'll be keeping an eye for your response.

Community Explorer **

Re: Can I set up recurring invoices?

JonpriL (QuickBooks Team)

 

Thank you for your response. I already have all of my invoices memorized, so I will continue to edit my invoices one at a time.

 
If I have any invoices for the month that I do not want to go through on the recurring date, do I have to manually change each individual invoice that I do not want to be sent?
 
Is there another way to just group my memorizes invoices and send them out on a day I want them to go out rather than set up recurring invoices?
 
Thank you,
Sandy

 

 
QuickBooks Team

Re: Can I set up recurring invoices?

Thank you for the response, @onlineinfo!

 

You have the option to create a group of your memorized invoice so you can send them all at once. I'm here to help you accomplish this.

  1. Go to Lists.
  2. Select Memorized Transaction List.
  3. Under Memorized Transaction, select New Group.
  4. Enter the group name and its frequency.
  5. Click OK.

Please know that the group of your memorized invoice works when your invoices have the same date or due date.

 

In addition, you check out the create a memorized transaction group on this article for more information: Create, Edit, or Delete Memorized Transactions.

 

Lastly, you can also visit our Help Articles page for QuickBooks Desktop if in case you need some tips and related articles in the future.

 

As always, you can leave a comment below or start a new thread if you have any other concerns. I'll be keeping an eye for your response.

Community Explorer **

Re: Can I set up recurring invoices?

I have a small business that has the same monthly maintenance accounts. All the invoices are all currently memorized. I need help knowing which is the most effective way to send them within a group or automated. (What is the difference) They all go out on the same day of the month 25th. Once placed in correct formatting how to they get sent out, do I need to do anything?

Is there any directions step by step?

 

Thank you, 
Sandy

Community Explorer **

Re: Can I set up recurring invoices?

I have a small business that has the same monthly maintenance accounts. They are all currently memorized. I need help knowing which is the most effective way to send them within a group or automated. (What is the difference.They all go out on the same day of the month. Once placed in correct formatting how to they get sent out, do I need to do anything?

Thank you,
Sandy

QuickBooks Team

Re: Can I set up recurring invoices?

Hello there, @onlineinfo.

 

Sending memorized invoices depend on your business needs. When you automate your recurring invoice, it doesn't send the transaction to your recipients right away. It just creates the invoice automatically. Let's first set your default preferences for emailing forms in QuickBooks.

 

Here's how:

  1. Go to the Edit menu.
  2. Choose  Preferences.
  3. Select “Send Forms”.
  4.  In the “My Preferences” tab, ensure that the “Auto-check the ‘Email Later’ checkbox if customer’s Preferred Delivery Method is email” checkbox is marked.
  5. Click Ok

Once completed, let's go to your Income tracker and send your memorized invoices by group. 

 

Here's how:

  1. Click the Customers menu.
  2. Select Income Tracker.
  3. Choose all the invoices you need to send.
  4. Click the Batch Actions drop-down menu.
  5. Select Batch Email.
  6. In the Batch Email window, review each email address entered in the To section for each group of customers.
  7. Click Send Now

For a more detailed instruction about this process, you may refer to this article: Send forms by batch in QuickBooks Desktop.

 

On the other hand, if you want to automatically send forms directly to your customers, you'll have to sign up for QuickBooks Payments.

 

Feel free to visit us here in the Community if you have other questions. I'm just a few posts away.

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