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Level 1

Can I split Purchase Order items across several invoices from the same vendor? PO items came at different times, hence multiple invoices from the same PO. Ideas? Thanks.

 
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Moderator

Can I split Purchase Order items across several invoices from the same vendor? PO items came at different times, hence multiple invoices from the same PO. Ideas? Thanks.

Hi there, @roy2.

 

Thank you for posting in the Community. I'd be glad to help and walk you through in linking the purchase order across several invoices. 

 

QuickBooks Online lets you invoice for a partial purchase order (PO). You just need to manually edit the quantity or amount once the PO is added to the bill. 

 

Here's how: 

  1. At the top right, click the Plus icon.
  2. Select Bill
  3. At the top left, select a vendor.
  4. When the Purchase Orders section appears on the right-hand side of the screen, click Add on that PO.
  5. Update the quantity or amount for each line to reflect the portion that you would like to record as partially received.

Once all quantities or amounts on the PO are accounted for across all of its linked transactions, it'll be automatically closed. 

 

Also, I'm adding this article for additional information, as well as the steps for adding a part of a PO to a transaction: Enable and use Purchase Orders in QuickBooks Online.

 

If you need to reach out for more help, our QuickBooks Online Customer Care will be able to help you get to a resolution quickly.

 

That should do it. Drop me a comment below if you have any other questions about invoicing for a partial PO. I'll be happy to help you out. 

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Level 1

Can I split Purchase Order items across several invoices from the same vendor? PO items came at different times, hence multiple invoices from the same PO. Ideas? Thanks.

When I follow those steps, the partially received PO still shows as closed.  I can no longer add more invoices to it.  Suggestions?

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Moderator

Can I split Purchase Order items across several invoices from the same vendor? PO items came at different times, hence multiple invoices from the same PO. Ideas? Thanks.

I'd be happy to assist you today, makohls.

Allow me help and provide you some information about splitting a purchase order for multiple invoices in QuickBooks Online.

 

If you have multiple line items in the purchase order, then you can partially receive the PO and adding per line items in the bill. This way, you'll be able to link the PO for multiple invoice or bill for the same vendor.

 

Here's how:

  1. Click the Plus icon and choose Bill.
  2. Choose the Vendor and Add the Purchase Order.
  3. Remove other line items.
  4. Hit Save and close.

 

 

 

When you process a bill for the same vendor you can still add the same purchase order and partially receive it.

 

 

You may find this article helpful: https://quickbooks.intuit.com/community/Income-and-expenses/How-to-use-purchase-order/m-p/185595

 

Don't hesitate to get back to me if you have any concerns about splitting a purchase order in QuickBooks Online. Have a good one.

Highlighted
Level 1

Can I split Purchase Order items across several invoices from the same vendor? PO items came at different times, hence multiple invoices from the same PO. Ideas? Thanks.

I'm working on this subject, but using QB desktop.  I create PO's with multiple items but get 2-5 invoices per PO.  I use the the receive with bill option.  What seems odd I a want to understand is that when I search the invoice amounts at least one of the invoices displays not only the bill, but a PO line that leads me to believe that a "sub" po was created.  But oddly, this only happens on 1 of the receipts...  When I search the other invoices it only shows the Bill.  The data and the reports are accurate, but why is there a PO on 1 receipt but not the others?   

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QuickBooks Team

Can I split Purchase Order items across several invoices from the same vendor? PO items came at different times, hence multiple invoices from the same PO. Ideas? Thanks.

Hi there, @pagoold.

 

For me to make sure if we're on the same page, I'd like to ask a screenshot of you're seeing on your end. Meanwhile, let me share some insights about purchase orders.

 

The Purchase Order (PO) will show up where that item receipt came from. PO is a non-posting transaction, you can create a new one if you want the PO to exist as a memo type. You need to create a bill first so you can make a payment. When you create a purchase order you can link it to a bill.

 

If your vendor paid 50% of the purchase, you can make a payment from the bill and modify the line item having the 50% payment. To pay the remainder, you can go back to the bill and create a payment again.

 

Here's an article that you can read through about purchase orders.

 

Let me know if you're still having issues. I'll keep a lookout for your reply.

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