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Let me help you track your expenses according to the item, giftedunlimitedl.
We can track customer's expenses by turning on the Make expenses and items billable and Track expenses and items by customers settings. This feature is only available in the Plus and Advance version.
Then, create an item for your books. Just follow the steps and details in this article: Add product and service items to QuickBooks Online.
Once done, create an expense transaction and go to the Item details section to enter the items you've created.
To learn more about track expenses, you can check out these articles:
I've got a link here where you can find articles about managing expenses: Enter expenses, pay bills, and write checks.
I'm just one post away if you need a hand with running expense reports or any QuickBooks Online related. I'll be here to help.