Showing results for 
Search instead for 
Did you mean: 
Level 1

Can I use my own numbering on invoices?

1 Comment 1
QuickBooks Team

Can I use my own numbering on invoices?

Yes, you can definitely use it, tammy33.


By default, QuickBooks will automatically assign numbers to your sales forms starting with 1001. If you want to use your own numbering format, we can simply customize the number to whatever you prefer. I'll be guiding you in doing the whole process.


Before diving in, we'll have to take note that the sequence you set here will be applied to all of your sales forms and the invoice numbers are will be printed for your customers.


Here's how to customize the number:

  1. Click the Gear icon.
  2. Select Account and Settings.
  3. Go to the Sales, then click the Pencil icon in the Sales form content section.
  4. Tick the checkbox next to Custom transaction numbers.
  5. Click Save, then hit Done.

Then, we can now open an invoice or any sales form, then enter the custom number or letter sequence you want to use for your forms in the Invoice no. field.


Once you're done, we'll have to turn off the Custom transaction numbers feature to prevent accidental changes to your numbering. Turning this feature off only means that the Invoice no. field is hidden from your sales form.


I recommend checking out this article to learn the different tricks in personalizing your sales forms: Customize invoices, estimates, and sales receipts in QuickBooks Online.


If I can be of any further assistance, please don't hesitate visit to us again. Our doors are always open to help you.

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us