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Experienced Member

Can QB put decimal hours into invoices and statements instead of hours:minutes?

For example, instead of 4:30 for four and a half hours, 4.5 instead.
9 Comments
QuickBooks Team

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

Thanks for taking the time to reach out to the QuickBooks Community, @cathie-meetre.

 

I want to make sure I provide you the right resolution, I only need a few more information about the issue.

 

QuickBooks Online (QBO) is set up for the whole number and decimal format when entering an amount in the transaction. May I know what decimal hours you're referring to? 

 

Any details you can provide is extremely helpful for us to narrow things down.

 

For future reference, you may want to check these articles:

If you’re referring to something else, please get back with me and I’ll take it from here. Have a good one. 

Experienced Member

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

The transactions are put into the system using the timesheet interface.   When the invoices are produced from this, we'd prefer that the hours are decimal rather than hours and minutes.  

Experienced Member

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

I guess what i'm really trying to do is use the timesheet interface for other transactions that are NOT time.  It is the only convenient interface i have found in QB  for entering a series of transactions with different customers and invoicing them quickly and easily.  Because our transactions are similar month to month, copying the 'timesheet' forward is a quick and easy way of replicating a series of transactions that are each related to a different customer (it's a weekly activity so customers will usually have 4 or 5 transactions each month.

If there's a better way i'm anxious to hear about it.  The characteristics of a good solution for us are:

a.  I can enter a series of transactions for multiple customers

b.  Those customers can be separately invoiced from the set of transactions as a whole

c.  I can use a prior months transactions as the 'starter' for this months and just do the differences

 

This is exactly what the timesheet interface does really well.  But it is associated with the 'time' Type by default and i can't see how to change that.  The Time type gets billed as hours and minutes.  If it could just be hours and fractional hours, we'd be joyful.

Thanks!

 

QuickBooks Team

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

It's nice to see you again, cathie-meetre.

 

The hours are automatically in decimal format when you create an invoice and added the billable hours from timesheet.  Though, you can also use the description field to enter additional details on the invoice.

 

time.PNG

 

If you wanted to create a transactions that are not related to time, you can go to the Plus icon. All supported sales transaction can be found from there like invoices, sales receipts, bill, etc.

 

time 1.PNG

 

Also, you can create a recurring transaction so that you'll no longer need to create series of similar transactions again. This article will serve as your guide on how to create recurring transaction.

 

Reply on this thread if you have other clarifications. Have a great one!

Experienced Member

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

But when you print it, the hours become hours and minutes.  They are fine in that format but the document that would go to the customer is translated to hours and minutes.

Experienced Member

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

If you were to generalize this timesheet function to be independent of time - but instead to allow the input of any kind of transaction, it would be the perfect vehicle to end the difficulties with other forms of input.  The great thing about it is that you can enter a series of transactions for a multiple customers.  All the other forms of input seem to be customer-oriented - so you can't just enter a series of unrelated transactions and then have the invoice-maker pick out the ones that go on the invoices.  But the timesheet entry does that perfectly.  

I often want to enter a series of transactions that all happen the same week or month but for different customers.  The only convenient way i have found to do this is in QB is the timesheet.  But if you made it the 'Entry Sheet' and had time be only on of the Types that was available, it would be great.  Especially the 'copy last timesheet' could be copy last entry sheet.

QuickBooks Team

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

Thanks for getting back, cathie-meetre.

 

The timesheet feature isn't compatible to create non-time related transactions. Aside from creating a recurring transaction, as I mentioned in the previous reply, you can also copy the original transaction and change the customer. This way, you can create exactly the same transaction, and all you need to do is to change the customer.

 

Here's how:

  1. Create a transaction.
  2. Click Save and close.
  3. Find the form and open it.
  4. Select More at the base of your screen and choose Copy.
  5. Change the customer. Then, Save.

Also, you'll want to upgrade your subscription to Advanced. QBO Advanced has this feature to create multiple invoices at once to different customers. 

 

Please let me know if you have other concerns.

Experienced Member

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

I would actually like to do the same thing, because I (and my clients) are used to seeing invoices for legal services showing decimal time rather than hours and minutes. If I enter the time in time tracking, invoices automatically will show it as hh:mm. If I enter the time directly into an invoice, I can enter it as a decimal quantity and it will show on the invoice as a decimal quantity. Why is this not configurable by the user?

Moderator

Re: Can QB put decimal hours into invoices and statements instead of hours:minutes?

Thank you for sharing with us the same sentiment, @VersantLegal.

 

At this time, we don't have the option to configure the hours on the invoice. I'm glad you brought this up so that our Product Developers will consider this in the future updates. 

 

Our Product Developer Team is constantly working to improve the product and appreciates the help of users in bringing things like this to their attention.

 

As always, you can visit our QuickBooks Online Blog to get the latest news and updates about QBO.

 

If there's anything else you'd like to ask about invoice and statement transactions, feel free to reach out again. I'll be around to help. Have a great weekend.