Hello, I am the Purchasing Officer for our company and much of our shipping boxes are ordered through Uline but no history exist in our QuickBooks for which boxes are ordered. I like creating POs for everything I possibly can as it helps track purchase history whether they are Inventory or Non-Inventory Parts that I am purchasing. It also helps everyone else who needs to know everything I am purchasing as Purchaser as they can run Purchase Order Reports.
But, our accountant likes to expense the total combined cost of all ordered shipping boxes under a single line item code "47100 - Shipping Supplies" of the Expenses Tab of the Bill to be entered which does not require me to create a PO. I understand this is okay as it balances the easiest but as purchaser, I would like reports of what boxes we are specifically buying more than another and for how much each transaction per item is costing.
With this said, I would like to know if I may at least enter shipping boxes into Quickbooks as "Non-Inventory Parts" so long as the same "47100 - Shipping Supplies" code is chosen for the account inside the part itself to be expensed from?
I've tried this already with push back but noticed it gave exactly the result I was looking for... "Non-Inventory Parts" can be right-clicked to produce a report that tells me how often and for how much I purchased each box while not having to require anyone to account for usage or what's On Hand.
If there's is a major flaw in the way I see this, please let me know, thank you!
P.S. The picture attached is an example of how we do it now on the left and how I wish it was done on the right.
