In QuickBooks is there a way to prohibit posting to a prior quarter? If I change the closing date in preferences every quarter would QuickBooks make an automatic closing entry to retained earnings? We wouldn't want that.
We just want to keep prior months that have been reconciled, and commissions paid off of those month's productivity inaccessible for posting.
I can share some information concerning closing your books in QuickBooks Desktop.
Closing of books through the QuickBooks Preferences only protects the transactions from being edited or deleted. QuickBooks Desktop does not require a close books as part of year-end procedures. However, it allows you to limit access to a closed accounting period by setting up a closing date and closing date password.
To set a closing date password:
From the Edit menu, select Preferences then Accounting.
Under Company Preferences, select Set Date/Password.
(Optional) Choose your closing date and set your closing date password.
Select OK to close the Set Closing Date and Password window.
Select OK to close the Preferences window. Note: To remove the closing date password, log in as the admin and remove the encrypted password on the Set Closing Date and Password screen.