Welcome to the Community, ToddG34292.
When working with jobs, you'll want to make sure you assign all of your expenses to them.
Here's how:
- For billable time - Record the hours spent on your job using either a weekly timesheet or single activity entry. Assign the hours to your customer or job. Each entry is automatically checked in the Billable column of the form. Be aware that timesheets are a non-posting entry. This means you must import time to a bill or invoice to include it in the Job Profitability or Company Financial reports.
- For job-related purchases - Use a bill, check, or credit card transaction to record your purchase. On the Items tab, enter each item or service you purchases. In your Customer:Job column, make sure to assign each item or service to the job/customer.
- Overhead expenses - If you choose to allocate overhead expenses to specific jobs, be sure to calculate and track overhead costs. I'd also recommend working with an accounting professional before making any changes to your company file. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.
- Mileage - Record the mileage in your Enter Vehicle Mileage window. If you want to change the amount for this expense so you can charge your customer more than the standard rate, you can change it on its invoice.
- For other expenses (freight charges, postage, etc.) - Use a bill, check, or credit card charge to record your expenses. On the Expenses tab, enter each expense. In your Customer:Job column, confirm each expense is assigned to the customer/job.
Applying expenses to jobs will help your Job Profitability report display accurate amounts.
I've also included a detailed resource about working with jobs which may come in handy moving forward: Track job costs
Please feel welcome to send a reply if there's any additional quesztions. Have an awesome day!
