I took over the bookkeeping for a Restaurant. The accounting/QuickBooks knowledge of my predecessors was pretty limited. I am trying to clean things up and need to correct some old mistakes.
NM has CRS (combined reporting of sales tax (gross receipts) and NM withholding). In quickbooks the correct way to process in to go to "Vendors - sales tax - Pay sales tax" to create the sales tax check (that we already paid online to the State of NM). To relieve the NM withholding amount is in Payroll Liabilities window. Then when reconciling click on both amounts and that should total the amount that shows in your bank statement. The amount that was paid to NM. My problem is that previous bookkeeper did the sales tax and withholding checks right but had an assistant that had minimum accounting knowledge and this assistant created 1 check in the write check window. Now I have the correct checks that were supposed to be clicked when reconciled sitting there since last year. Outside to state/government all was filed and reported correctly but internally these old stuff is just sitting there. Nobody did anything about it. I want to clean up.
We also have checks that were created twice (duplicate). Write checks.
In quickbooks desktop
1.- Do I do a j.e. for check. Use the same accounts. cash and expense account.
2.- Do I use the same accounts when the original check had a COGS-FOOD account? or COGS-BEER?
3.- Do I use the same accounts when the original check had a "distribution" (The owner wrote 2 checks - 1 a duplicate of the other but when he realized he wrote it twice. He only deposited once into his personal account and left the other unused. I know accounting but I get a bit confused with Quickbooks.
