When setting up QBO, my wife and I added our personal accounts to our list of accounts, and then in turn added a bunch of expenses that didn't apply to our business accounts. When going to submit reports to our accountant for filing taxes, we realized we completely messed up. Well, instead of having a professional assist us, we deleted these personal accounts and expenses. When we pull up certain reports our accountants need, such as a Profit & Loss Statement, the deleted accounts and expenses show up on it, with the "(deleted)" showing up after the name. The $$ stays in the report. My questions are as follows:
1. How do I remove these deleted accounts from my QBO?
2. How do I remove the old (non applicable) expenses, used with the (deleted) personal accounts, from my QBO, so they don't show up on my Profit & Loss and other reports?
I only have 1 business account; I have all of my current expenses in order for that account. I really need to trash all of the old items that are clouding up my QBO. Thanks so much!
Let me share some insights about the deleted accounts showing on your reports.
In QuickBooks Online (QBO), deleted accounts can appear on your financial reports. This happens if a report pulls data of the transactions posted to the account while it was still active.
We have two ways to remove it from your reports. We can temporarily exclude the deleted account or completely remove it. Note: The option to temporarily remove deleted accounts is not available in QuickBooks Online Simple Start. I'll guide you how:
Temporarily remove the deleted account from reports:
Go to the Accounting menu.
Select Chart of Accounts.
Choose the financial report you are working on, then select Customize.
Scroll down to Rows/Columns, then set Show non-zero or active only rows to non-zero.
Select the Run Report.
Completely remove deleted accounts from reports:
To remove a deleted account from reports, we need to undelete the account first. Then, delete it. Here's how:
Go to the Gear icon.
Under Your Company, select Chart of accounts.
At the top of the Action column, select the small Gear icon.
Put a checkmark beside Include inactive.
Find the account you want to reactivate, and then select Make Active.
The account will now appear in the Chart of Accounts window. You can now delete it.
To remove the transactions using your deleted account, you can follow the steps below:
Choose the account you made active.
In the Action column, select Run Report.
From the Accounts QuickReport window, customize it to all dates.
Also, I encourage checking our Help articles page to learn some tips and tricks in managing your QBO account. From there, you can read great articles that can guide you through the steps by steps process.
Don't hesitate to drop a comment below if you have other questions. I'm more than happy to help. Take care!