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Level 1

Do I need Inventory Tracking for Sync with Square to recognize my Products?

Basically I just want my Invoices from Sync with Square to show the product/service instead of "Square Item" so it goes into the correct income accounts without manual edits. I don't need QBO to track inventory stock or cogs.


I wasn't able to get this to work correctly until after upgrading from QBO Essentials to Plus, which includes Inventory Tracking, but what I want to know is if that's what made it work or if I coincidentally got my Product list testing correct around the same time. Since I don't need any of the features Plus offers that Essentials doesn't, I would like to downgrade plans if this isn't affecting my Sync.

1 Comment

Do I need Inventory Tracking for Sync with Square to recognize my Products?

It's a pleasure to see you here in the Community, @caitlin1.


That's a great question! I'm here to share some information about tracking inventory from Square to QuickBooks Online (QBO).


Yes! When importing products from Square using the Sync with Square app, you need the Inventory Tracking feature to automatically match them with their respective product name in QBO. To do this, you'll set up your QuickBooks Items just the way you have them in Square.


To do so, go to your Square account and export your items (products and services) as a .csv file. Then, import this file into QuickBooks under the option to Import Products & Services. For your reference, you may visit this article for more information and scroll down to how do I categorize products/services and move them to pre-assigned accountsSync with Square Hub.


Just in case you need it, you may also check out this article that tackles inventory tracking in QBO: Inventory links and resources.


That should answer your question for today. Please let me know if you have additional concerns or any follow-up question by leaving a comment. I'm always here to help. Take care and enjoy the rest of the week!

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