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dhodge
Level 1

Export the User List

Is there a way to export or print the User List in QuickBooks Enterprise? I need someone else to review the list to make sure that everyone on it is a current employee and still needs access to QB. Thanks.

1 Comment 1
DivinaMercy_N
Moderator

Export the User List

Thank you for posting here in the Community, @dhodge

 

The following are the lists that can be exported in QuickBooks Desktop Enterprise (QBES): list 1.JPG

 

As a workaround, you can generate user lists in QBES by running the Audit Trail report. This will help you review the activities made by other QuickBooks users. It tracks each user's entries as well as modified, deleted and voided transactions.

 

You can customize the report to the Last modified by to see the active users. Please follow the steps below:

  1. Go to the Reports tab.
  2. Select Accountant & Taxes.
  3. Click Audit Trail.
  4. To customize, select the Customize Report button.
  5. Specified the Date, under the Columns field put a checkmark in the Last modified bylist 5.JPG
  6. Then hit OK

Once done, export the report to excel to remove duplicates. 

Here's how:

  1. Click the Excel drop-down arrow and choose Create New Worksheet
  2. Then, open the excel file and go to the Home tab.
  3. From the Conditional Formatting drop-down arrow.
  4. Select Highlight Cells Rules and click Duplicate Values (see the screenshots below). list 4.JPGlist last.JPG

After that, you can print the excel file with your user lists.

 

Just in case you want to import or export other lists in QuickBooks you can refer to this article link for reference: https://quickbooks.intuit.com/learn-support/en-us/chart-of-accounts/export-lists-from-the-old-compan...

 

Fill me in if you have QuickBooks concerns. I'm always here to help. More power to your business!

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