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MarioMP
Level 2

Forgiving partly unpaid invoices

I have an extensive insurance damage claim. 
In QB Premier Contractor Edition, how do you account for the discounting part of an item/bill?
I'm trying to figure out how to keep track of my insurance loss payments and invoices.
Say I create a $1,000 invoice for a TV.
Insurance only allows up to $800.
I don't want to change the price of the $1,000 TV, but I'm only going to get paid $800.
Do I issue a discount, or is there a way for QB to account for abandoned/partly paid for invoices?
I'm adding all the invoices and bills from all the other contractors involved, and I'm just trying to keep things straight.

FYI, I created a separate file just for this insurance claim.

3 Comments 3
john-pero
Community Champion

Forgiving partly unpaid invoices

You have to issue a vendor credit memo for either the exact same expense item or to a "refund" type income account. If you want your books to show you spent 1000 to replace the TV then you have to claim the extra 200 income you are not receiving

MarioMP
Level 2

Forgiving partly unpaid invoices

Is there an easier way, as in creating a discount code perhaps?


GraceC
QuickBooks Team

Forgiving partly unpaid invoices

Hello there, @MarioMP.

 

Let me walk you through creating a discount and add it as a line item on the invoice. 

 

Here's how: 

  1. Go to List, then select Item List.
  2. Click the Item drop-down arrow at the bottom of the Item List window.
  3. Select New.
  4. Click the Type drop-down, choose Discount
  5. Enter the Description and the Amount or % of the discount.
  6. Enter the Description and the Amount or % of the discount.
  7. Choose which account in the Chart of Accounts will the discount be mapped.
  8. Select the Tax Code of the Discount.
    • Taxable
    • Non-Taxable
  9. Click Ok

To add them on an invoice, here's how:

  1. Go to the Customers menu to get to Create Invoices window.
  2. Choose a customer on the Customer: Job field.
  3. Record the necessary items.
  4. Enter the Discount on the following line.
  5. Click the Save & Close button once you’re done.

For additional resources, check out these articles: 

 Please leave a comment below if you have further questions. I'll get them answered for you. 

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