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Level 1

Grouping on General Ledger



I upgraded from QuickBooks 2015 to QuickBooks 2018.

In 2015 the General Ledger Report would group all items under a single account to one line.

Example if I created a bill for inventory and purchased 10 different items it would show in the general ledger under Accounts Payable as two line items as "Inventory Asset" (debit and credit).

In 2018 it breaks out each of the 10 items to its own line.

Is there anyway to group these in 2018?


Thank you


Grouping on General Ledger

Hello, Unified1.

Let me help you with groups the line items in your general ledger via QuickBooks Desktop.


It is important to make sure that your QuickBooks Desktop is up to date in the latest release version to take advantage of updates and bug fixes.


Here's how:


  1. From the Help menu, click Update QuickBooks.
  2. Click the Update Now tab.
  3. Click Get Updates.
  4. Once the download is complete, exit QuickBooks Desktop.

You can get more details in this article: Update to the latest release of QuickBooks Desktop.


After the update, you can try to pull up and run General Ledger again.


Here's how:


  1. Click Reports at the top menu bar.
  2. On the drop-down list, click Accountant & Taxes.
  3. Click General Ledger.

As always, you can contact our customer care agents if you'd like someone to be with you as you go through these steps. They can pull up your account in a secure environment and assist you further.


Here's how to contact us:


  1. Click Help at the top menu bar.
  2. Enter your concern.
  3. Click Contact us.

I'll be around if you still need help with your general ledger. Have a good one.

Level 1

Grouping on General Ledger



Thank you for the response.

That pulls up the report but does not group the lines.


Please advise.


Thank you


Grouping on General Ledger

Thanks for the quick response, Unified1.

Let's get this sorted out.


For me to be able to provide you with the right issue resolution, could you please tell me what is the report name did you try to pull up in QuickBooks 2015? Or can you send me a screenshot for me to have a better view of the issue?


You may want to try to run and pull up the Journal report.


Here's how:


  1. Click Reports at the top menu bar.
  2. On the drop-down list, click Account & Taxes then choose Journal.
  3. Click the Customize Report button.
  4. Go to the Filters tab.
  5. Search and select for Name.
  6. Choose All vendors.
  7. Hit OK.

See some screenshots below.


I look forward to your reply. I'm here to help you out.



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