Hello! We are smaill business who takes deposit 30% and balance 70% in a few month time. How can I organise it in the invoice records?

Hi calicocharters,

You can use the progress invoicing feature in QuickBooks Online (QBO) to organize your invoice records. This lets you split an estimate into several invoices for partial payments. 

To turn on the feature:

1. Click the Gear icon.
2. Select Account and Settings.
3. Go to the Sales tab.
4. In the Progress Invoicing section, click Edit.
5. Select the Create multiple partial invoices from a single estimate checkbox.
6. Click Save and Done.

Once done, create a progress invoice template. Then enter an estimate so you can convert progress invoices. Please check this article for the detailed steps and visual guide: Set Up and Send Progress Invoices in QuickBooks Online.

If there's anything else that you'd like us to help with, please let us by leaving a reply below. We're always right here to help.

@calicocharters 

If the deposit is NON refundable it is income when received

If the deposit is refundable
create a short term liability account called customer deposits
create a service item called cust dep and select the customer deposits liability account as the income account on the item screen

When you receive the deposit use a sales receipt and the cust dep item

When you invoice, list the items the customer is being charge for, follow those with the cust dep item, qty is negative one, enter the deposit amount
The customer pays the balance owed.