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Level 1

How can i add signature and date on the Purchase order ?

 
18 Comments
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QuickBooks Team

How can i add signature and date on the Purchase order ?

Hi there, teja1.

 

Currently, the option to add a signature and date on the Purchase Order is unavaible in QuickBooks.

I suggest sending us your feedback. That way, our engineering team can consider your request. Just click on the Gear icon at the top right corner and then select Feedback.

The Community space is always open to help you with your questions. Have a good one!

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Level 1

How can i add signature and date on the Purchase order ?

I have to agree with Teja, what good is the save and email feature, if there is no way to add an electronic signature?

 

 

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Moderator

How can i add signature and date on the Purchase order ?

Thank you for joining in this thread, @86400!

 

The same as mentioned by my colleague above, there isn't an option to add an electronic signature for your purchase orders.

 

But if you're referring to a message for your vendor, you can add a default message of your purchase order. 

 

Let me show you how:

  1. Go to the Gear icon.
  2. Under Your Company, select Accounts and Settings.
  3. From the Expenses on the left panel, click Purchase orders.
  4. Add your message in the Default message on purchase orders field.
  5. Hit Save.
  6. Click Done.

Now, you'll surely be able to add a unique message of your purchase orders for your vendors.

 

Lastly, here's an article you can read to learn more about purchase orders: How to Use Purchase Order?

 

Feel free to leave a comment below if you have any other questions about your purchase orders. I'll happy to help you out.

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Anonymous
Not applicable

How can i add signature and date on the Purchase order ?

The option to 'Add an electronic signature and date on the Purchase Order' feature definitely needs to be added to Quickbooks online. It doesn't make sense to be cloud based and have the save and email feature without it. Even if it were a one time signature setup (like adding a company logo) for the PO template, with an automatic date from creation feature would make sense. 

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Moderator

How can i add signature and date on the Purchase order ?

Hello there, @Anonymous, 

 

I appreciate you sharing your thoughts about adding an electronic signature and date on the purchase order (PO). 

 

While this option isn't yet available, I can share an alternative about this. First, you can print the PO and manually add the signature and date on it. Then, you can email the updated PO directly to your vendor's email outside the program. 

 

Please know that I'm listening to you and taking notes here of your suggestions. This way, I can pass these along here on my end.

 

If you’ve already sent this feature request to our Product Development Team, it’s now part on their list to consider it for future updates.

 

Stay in touch with me if you have other concerns. I’m always here to help, @Anonymous.

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Level 1

How can i add signature and date on the Purchase order ?

Were sorry we forgot to add the ripcord to our parachute design but here is a nice coupon for rubber gloves and a mop?

 

Docusign figured it out, an awesome company like Intuit should incorporate the basic functionality or remove the "approved by" line since the presence of the line and the absence of the ability to utilize it is worse than no approval line at all.

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Level 1

How can i add signature and date on the Purchase order ?

Has there been any headway on this feature yet?

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QuickBooks Team

How can i add signature and date on the Purchase order ?

Hey there, NitrusXide!

 

I'm personally looking forward to it, too. As of the moment, we have no news from our product development team yet.

 

There could be a third-party app that's capable of adding signatures to PO. You can find one by going to the Apps menu on the left side of the Dashboard and use keywords that would relate to signing purchase orders.

 

On the other hand, you can visit the QuickBooks Blog page to know the latest features or changes in the platform. You can also click on Join them and share something about your business.

 

If you have free time, you can interact with other users about how they manage their business with QuickBooks. Our team is also working round the clock to answer your queries.

 

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Level 1

How can i add signature and date on the Purchase order ?

Why has this not been addressed yet?  The Save/Send feature is completely useless without it.  It's rather embarrassing for us, and I paid extra for PO functionality.  This should be a top priority.

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QuickBooks Team

How can i add signature and date on the Purchase order ?

We're taking notes of your feedback and suggestions, @mmbiz.

 

Please know that our product engineers are considering all suggestions based on the number of requests and their impacts on the user interface before they're rolled out. As mentioned by my colleague JessT above, you can consider looking for a third-party application that is capable of adding signatures to a PO as an alternative.

 

I can see how useful it is for you and your company to have this functionality in QuickBooks. But I want to let know that your voice matters and I'm submitting feedback directly to our engineers for consideration.

 

For now, you can visit our blog site so you'll be able to get the latest news about QuickBooks and what our Product Care Team is working on. 

 

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day and be safe.

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Level 2

How can i add signature and date on the Purchase order ?

Such BS.  No problem solving at Intuit, just patronizing people...I've got your back?  This is a necessary thing to have a PO signed and NO ONE and intuit thinks its important enough to get it done.  Just a bunch of coding hacks who probably don't even know how to do it.

 

HORRIBLE company.  Garbage.

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Level 1

How can i add signature and date on the Purchase order ?

It is beyond poor development to ignore this issue for over a year. signed PO's are necessary for EVERY company. Get MOVING!!!!!!!!!

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Level 1

How can i add signature and date on the Purchase order ?

Here's a clumsy, time-consuming workaround until Intuit improves on this:

How to Digitally Print & Sign a Purchase Order and Send it through Quickbooks Online

 

  1. Create a Purchase Order and fill it out in its entirety
  2. (Optional - recommended for your first time) Add yourself as a BCC/CC
  3. Click Print and save the PDF
    • Recommended filename: Signed_Purchase_Order_###_from_YourCompanyName.pdf
  4. Search your favorite engine (e.g. DuckDuckGo) for "Foxit Reader", click "Download for Free" on their homepage, and install 
  5. Open your PDF in Foxit and click the Protect tab > PDF Sign > the green plus (+) icon > Draw Signature > (draw it) > OK > Save > click on top of the Approve By/Signature line on your PDF to place your signature
  6. Also on the Protect tab, click the Predefined Text dropdown, click the date, and click on top of the Date line on your PDF to add the date
  7. Hit Save, and exit
  8. Open your PO in Quickbooks Online again (refresh and make sure you're still logged in)
  9. Drag your signed PDF onto the bottom of the PO or click to upload it as an attachment
  10. Click Attach to Email
  11. Click "Save and send"
  12. Let the customer know you have attached a signed PO: they will see both the unsigned PDF and your signed PDF, which isn't ideal but isn't a showstopper
  13. Optional - change the default email text here, and set CC permanently if desired: https://c2.qbo.intuit.com/app/accountsettings?p=expenses 

 

Important: tell Intuit you want them to implement this feature so you don't need a crazy workaround! https://quickbooks.intuit.com/learn-support/en-us/feature-preferences/how-do-i-submit-feedback/00/18...

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Level 1

How can i add signature and date on the Purchase order ?

The comment does not allow importing signature and it is important to be able to do this. We need to add signature to purchase orders just as I can add to the invoice.

 

It is an official document and our suppliers demand it is authenticated by signature.

 

Thank you so much if we are able to in the nearest future.

 

Gbenga

 

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Level 1

How can i add signature and date on the Purchase order ?

Adding a signature to the purchase order is required in order for it to become a legal contract between buyer and seller.  It is absolutely absurd that you still do not have this problem solved.

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Level 1

How can i add signature and date on the Purchase order ?

I have a work around but it is a bit cumbersome. I change the email address to my own, and send the PO to myself. 

Then I open the email attachment and save it to a file, (alternately chose print to PDF). 

Once that is done, I open the saved PDF file and chose the "Fill &  Sign" from the right panel. 

I date and sign, then save it again with a file name that includes "signed" or "authorized"

Then I email the PO.

It takes only a few minutes but to some of you it may save doing the actual hardcopy printing and scanning.

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Level 1

How can i add signature and date on the Purchase order ?

I forgot to mention that I also change the color choice for the PDF "Fill & Sign" to blue so that it looks more like blue ink.

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Level 1

How can i add signature and date on the Purchase order ?

Wow, not impressed at all with QB regarding this one. They have been around for decades and a signature authorizing the purchase on a PO is standard accounting practice. Looks like the intended to add the feature and make is seemless as they added the line and the words "signature". I agree should be a one time set up, like the business logo. I expect more from a monthly subscription with a company that has been the gold standard of small business accounting software for decades. Can't imagine how they got something so simple so wrong for this long. Please fix this QBO!

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