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Level 1

How can I send an invoice to a vendor/subcontractor?

We paid the sub's invoice, we would usually credit them back, but I can't see how to invoice them. It wont let me.
1 Comment
QuickBooks Team

How can I send an invoice to a vendor/subcontractor?

Hello there, @casey17.


If you and you're vendor exchange goods and services, you'll have to record it as barter transactions.


Let me walk you through the steps on how to record barter transactions in your QuickBooks Online account. Here's how:


Step 1: Set up the barter bank account


  1. Go to the Gear icon.
  2. Select the Chart of Accounts tab.
  3. Click the New button to create a new account.
  4. Choose Bank in the Account Type drop-down.
  5. Under the Detail Type field, select Cash on hand.
  6. Enter the account name. (ex. Barter Bank Account)
  7. Click the Save and Close once done.

Step 2: Create an invoice and receive payment


Please know that before entering your barter transactions, make sure that you've added your barter partner as a vendor for the bill and customer for the invoice. Note: You'll have to make the names slightly different.


Create an invoice


  1. Go to the +New button.
  2. Select the Invoice tab.
  3. Choose your vendor's (barter partner) name in the Customer dropdown.
  4. Fill out all the necessary fields.
  5. Hit Save.

For the next steps, you can read this article: Record a barter transaction.


Please know that I'm always around here in the Community to help. Take care, and have a good day.

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