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How can my overdue balance be larger that my account balance on my vendor's accounts?

 
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QuickBooks Team

Re: How can my overdue balance be larger that my account balance on my vendor's accounts?

Hi @theresa92556,

 

Let me share my thoughts on why the overdue balance is larger than your account balance on your vendor's accounts.

 

This situation occurs when there's unapplied payments or vendor credits that aren't linked to any expense transactions. I'd suggest going through your supplier's list and locate those with account balance differences.

 

Here's how:

  1. Click the Expenses tab.
  2. Click the Suppliers sub tab.
  3. Select a supplier that has a different on their account balance.
  4. Look for any unapplied payments or vendor credits that are still showing open. Link them to the correct transactions.

You can also open your Accounts payable aging detail report. This lists all your payables, including vendor credits.

 

Here's how:

  1. Click the Reports tab.
  2. You can either search for Accounts payable aging detail via the search box. You can also scroll down and look for the What you owe section, then select Accounts payable aging detail.

On the other hand, you may also view this article to learn how to manage vendor credits. It provides you multiple scenarios on how you can use a vendor credit and the steps to accomplish it.

 

Feel free to leave a comment below if you have any other questions. We're always here to help.

 

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