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How do I change a vendor expense "type" from Expense to Check so I can print checks?

I have subcontractors classified as vendors and then classified as a subcontractor with the vendor group.
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QuickBooks Team

How do I change a vendor expense "type" from Expense to Check so I can print checks?

Hello there, butch1,


Let me guide you through printing a check.


You need to delete the expense and create a check. This is because there isn't an option to convert an expense to a check.


The steps below will ensure your success with this:


Delete the expense

  1. Select Expenses from the left navigation bar, then go to the Expenses tab.
  2. Locate the expense, then click it to open.
  3. Click More, then pick Delete.
  4. Select Yes to confirm the deletion.

Create a check

  1. Click the + New button at the left navigation bar.
  2. Select Check under Vendors.
  3. Enter the name of the vendor in the Payee field.
  4. Enter the complete information in the Category or Item details.
  5. Click Save and close.

Print a check

  1. Go back to the Expenses tab.
  2. Locate the check.
  3. Click Print check under Action.
  4. Mark the check you want to print.
  5. Click Preview and print.

You also can visit our Intuit Market Place to see compatible checks specifically designed for QuickBooks Online. 


I've added this handy article for your guidance: What is the difference between bills, checks, and expenses? It will help you choose which transaction to record depending on your business needs.


Don't hesitate to get in touch with me here anytime you need a helping hand. I always have your back.

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