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Good day, debora.
You'll have to unlink the expense transaction to the vendor you're trying to inactivate. Doing helps you deactivate a contractor or vendor in QuickBooks Online (QBO). I'll guide you how.
Let's pull up the Uninvoiced charges report first. This lists all billable expense transactions you need to unlink.
You'll have to follow the steps above for you to unlink each billable expense charge. Once done, you can now inactivate the vendor in QBO.
At any time, you can restore the vendor's profile. For more details, check this article: How to edit, delete, and restore list elements. This link provides the steps in activating vendors or contractors in QBO.
We're a post away if you need anything moving forward. Have a good one.
I am trying to follow these directions but I cannot locate the report "uninvoiced charges". I confirmed that we have the QB Plus and that the report should be listed, but it is not.