How do I get access to itemized checks? Right now I only have access to categorized checks.

Hi There 

Write a check

Regular checks

In QuickBooks Desktop, you use regular checks to pay for a fixed asset, inventory and non-inventory part, service, other charges, and any expense you track. You can also use this form to put money into a petty cash account or pay credit card dues. To write checks, go to the Banking menu and select Write Checks.

1. Bank Account: Account where the money will be taken from.
2. Ending Balance: Balance of the given bank account as of the date of writing the checks.
3. Pay to the Order of: Should be the Payee Name or whoever the check was issued for.
4. No.: In QuickBooks, the number is assigned depending on the check number preference you set.
5. Date: Use the date when you issue the check.
6. Amount: Check amount in numbers. Below the Pay to the order field will automatically show the Dollar amount in words.
7. Address: The payee address is automatically populated from the payee name setup.
8. Memo: This field can be left blank but mostly, it is used as an unofficial note for additional details like the account information, the period, and what the payment is for.
9. Print Later or Pay Online: Put a checkmark in the Print Later checkbox if you need to print the check at a later time or the Pay Online checkbox if you will process an online payment.
10. Expenses or Items tab
    • Use the Expense tab to enter shipping charges, liability (in cases of payments for liabilities/loans), and other expenses not associated with any item in QuickBooks.
    • Use the Item tab to choose the appropriate item on the drop-down list.
11. Select Save & Close.

Other Check forms

• Bill Payment Check: Generated when you select the Pay Bills option in QuickBooks Desktop.
• Sales Tax Checks: Checks created to pay your sales tax liabilities.
• Paycheck: Checks issued to an employee in payment of salary or wages.
• Payroll Liability Checks: Checks created to pay or remit payroll taxes you withheld from employees or whatever your company owes as a result of your payroll. These include 401(k) contributions, Health Insurance contributions, Union dues, and Garnishment for child support.

Hi there, cardinalconstruc. 

I'm happy to provide some feedback and see what I can do to help, before I do, can you elaborate on what you mean when you say itemized checks? In the meantime, I'm providing you with some helpful info on writing checks. 

• How to write a check. 

If you have any other questions in the meantime, feel free to post here anytime. Thank you and have a nice afternoon. 

When I go to Expenses > New transaction > Bills or Check, I have columns for Category, Description, and Amount. I should be able to replace the Category column with Item.  I have attached a screenshot. I watched the video for How to write a check, and that didn't help. 

We always strive to provide the best experience with the product, cardinalconstruc. 

I know how beneficial it is to your business to replace the Category column with Item. Having the option to customize a check format is a time-saving feature, however, this option is unavailable in QuickBooks Online (QBO). 

What we can customize are the sales forms in your account. This gives you the tools to create attractive, professional-looking invoices, estimates, and sales receipts. 

For more details about this one, check out this article: Customize invoices, estimates, and sales receipts in QuickBooks Online.

You can visit these blogs for any upcoming QuickBooks updates and enhancements:

• QuickBooks Resource Center
• The QuickBooks Blog

I've got a link here that provides you with articles about managing your expenses and vendor transactions: Enter expenses, pay bills, and write checks.

This should take you in the right direction today. The Community will always have your back if you need a hand with running reports or any QBO related. Assistance is just one post away. Take care always.