How do I record a reimbursement for a truck we bought for resale? The truck needed repair and the vendor we bought it from reimbursed us for part of the expense?

Hello @userbdow99,

You can follow these steps,

>First raise supplier/vendor credit

>Then create a bank deposit that the credit amount
>Create a check & add the supplier credit + bank deposit

Save it. enjoy. For bookkeeping assistance, check my bio.

Thanks.

wsraaz

Hello there, @userbdow99. Welcome to the Community.

You'll have to record a vendor refund or credit to track the reimbursement for the cost (part) of truck repair in QuickBooks Online (QBO). I'll gladly show you how to do this accordingly.

Recording a refund or reimbursement depends on how you record your expense. It's either you enter expenses or write checks, or you enter bills.

If you enter expenses or write checks, follow these steps to record the reimbursement:

1. First, make sure you have already created the initial expense or check in QuickBooks and assigned a Category/Account to it.
2. Select + New and then Bank Deposit.
3. Go to the Add funds to this deposit section, enter the amount refunded by the vendor and choose the Category/Account that you selected on the initial expense or check. If this refund was for an expense you linked to a customer or project, check the Track returns for customer checkbox, then select the customer or project. That way, your costs will not be overstated.
4. If you deposited customer payments for invoices into the bank account along with the vendor refund, add them in the Select the payments included in this deposit section.

If you enter bills to track your expenses, you need to enter a vendor credit transaction and apply it to the bill. For the step-by-step guide, please see this article's If you enter bills you plan to pay later section: Enter vendor credits and refunds in QuickBooks Online.

You can learn more about managing expenses in QBO by checking out this article: Enter and manage expenses in QuickBooks Online.

Also, you may want to check out this article as your reference to guide you in pulling up vendor reports to see all their payments and compare your expenses in QBO: Common custom reports in QuickBooks Online.

If there's anything else you need, or you have other concerns about managing vendor transactions in QBO, I'm always ready to help. Take care, and I wish you continued success, @userbdow99.