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Level 2

How do I show broken out vehicle expenses in reports by type such as gas or insurance, rather than just all grouped under 'car and truck' for tax purposes?

 
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Best answer 09-14-2019

Accepted Solutions
Moderator

Re: How do I show broken out vehicle expenses in reports by type such as gas or insurance, rather...

Hello Roy,

 

When organizing the expense accounts, you'll need to do it one at a time. Let's create first the parent accounts (vehicle expenses):

  1. Click the Gear icon in the upper-right corner and select Chart of Accounts.
  2. Click the New button and select Expenses in the Account Type field.
  3. Select the Detail Type and enter the other necessary details.
  4. Click Save and Close.

Next, let's create the sub-accounts:

  1. In the Chart of Accounts page, click the New button again.
  2. Select the same Account and Detail Types that you select for the parent account earlier.
  3. Mark the Is sub-account box and enter the parent account.
  4. Click Save and Close.
  5. Repeat the steps 1-4 to create the other sub-accounts.

Then, you can use the said accounts when creating the expense transactions as suggested by Rustler.

 

We got you if you have further questions.

View solution in original post

4 Comments
Level 15

Re: How do I show broken out vehicle expenses in reports by type such as gas or insurance, rather than just all grouped under 'car and truck' for tax purposes?

Since simple start does not have the class feature (QBO plus) you will have to create an expense account for each category and post the expense to the correct account.

You can do it as sub accounts

vehicle expenses

>>fuel
>> tires
>>insurance

>>etc etc

Level 2

Re: How do I show broken out vehicle expenses in reports by type such as gas or insurance, rather than just all grouped under 'car and truck' for tax purposes?

Thank you for your response!

 

Is there a screen I can set all the categories like this all at once so they are ready to be chosen at or do I have to do it as I go?

Moderator

Re: How do I show broken out vehicle expenses in reports by type such as gas or insurance, rather...

Hello Roy,

 

When organizing the expense accounts, you'll need to do it one at a time. Let's create first the parent accounts (vehicle expenses):

  1. Click the Gear icon in the upper-right corner and select Chart of Accounts.
  2. Click the New button and select Expenses in the Account Type field.
  3. Select the Detail Type and enter the other necessary details.
  4. Click Save and Close.

Next, let's create the sub-accounts:

  1. In the Chart of Accounts page, click the New button again.
  2. Select the same Account and Detail Types that you select for the parent account earlier.
  3. Mark the Is sub-account box and enter the parent account.
  4. Click Save and Close.
  5. Repeat the steps 1-4 to create the other sub-accounts.

Then, you can use the said accounts when creating the expense transactions as suggested by Rustler.

 

We got you if you have further questions.

View solution in original post

Level 2

Re: How do I show broken out vehicle expenses in reports by type such as gas or insurance, rather...

Thank you!

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