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cday
Level 2

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

My client is using an inventory system outside of QBO essentials, so I will be doing monthly periodic inventory adjustments.  Can someone confirm I am entering purchases, sales (of inventory), and periodic inventory adjustments correctly?

 

Inventory Purchased goes into an Other Current Asset Account (called Inventory Asset).

Inventory Sold goes into an Income Account (called Sales- Parts).

At the end of each month I do a journal entry- credit Inventory Asset (based on the inventory value in the system client is using) and debit COGS.

 

Thank you!

6 Comments 6
Regina_Lend_A_Hand_Accounting
Level 9

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

In QBO you can do an Inventory Quantity Adjustment. Under the Plus symbol, Other, Inventory Qty Adjustment.

 

cday
Level 2

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

That's not an option.  My client is running QBO Essentials. 

Regina_Lend_A_Hand_Accounting
Level 9

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

You can always upgrade them to Plus, there is not much of a price difference.

If not, the JE process you are doing seems to be a good alternative.

cday
Level 2

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

Thank you.  What about the inventory sales- it's income (Sales-parts), correct?  

 

At YE my client sold about 60K worth of his inventory (sales- parts),  and has 80K Total Income.  With the monthly periodic inventory adjustments he has 48K in COGS (Beg Inv 21K (+) Purchases 75K (-) End Inv 48K.  So, 32K gross profit.  I guess this is correct, but for some reason something doesn't seem right?!  Does this all sound correct?

Regina_Lend_A_Hand_Accounting
Level 9

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

The formula is: Beginning inventory + Purchases - Ending inventory = Cost of goods sold. The inventory adjustment figure can be substituted into this formula, so that the replacement formula is: Purchases + Inventory decrease - Inventory increase = Cost of goods sold.

 

Regina_Lend_A_Hand_Accounting
Level 9

How do you record parts sold (inventory) using Periodic Inventory Adjustment?

Yes. Inventory Sales is Income, you map the products or services sold to income accounts.

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