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Suebird
Level 1

How do you track your business expenses in QuickBooks Pro?

 
1 Comment 1
Kurt_M
QuickBooks Team

How do you track your business expenses in QuickBooks Pro?

Hi there, @Suebird.

 

Here in the Community space, we aim to provide accurate resolutions to our customers. May I ask if you want to record your business expenses or determine and collate all expenses you've entered inside your company? If you want to enter them to your company file, you can record them as Check or enter as Bill. I'll write down the steps to get you going:

 

  1. Go to the Vendors menu, then select Enter Bills.
  2. Select a vendor from the dropdown, then fill out the required fields:
  • Date - The date you received the bill.
  • Amount - The total amount of the bill.
  • Due date - The due date of the bill.

 

    3.Select the type of bill you want to record. A reminder, for more details on how to record a bill against inventory, check our guide for Windows or Mac.

 

  • Expenses - Record a bill for expenses incurred by the business such as phone service, rent, and utilities.
  • Items - Record a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, and discounts.

 

    4. Select Save to record the bill.

 

For more details, see this page: Enter bills in QuickBooks Desktop.

 

Now, if you want to enter them as Check, you can visit this page for further guidelines: Create, modify, and print checks.

 

On the hand, if you want to determine the total amount of the expenses or all expenses you've entered into the program, I'd recommend running a business report. In addition, here's an article to help you add more details or highlight other aspects of your business in a report inside QBDT: Create, access and modify memorized reports.

 

@Suebird, feel free to mention me in the comment section below if you need further assistance with this or have any additional QuickBooks-related concerns. I've got your back, and I'll be here. Ready to help assist you once again. Stay safe!

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