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Level 2

How to fix unapplied cash bill payment expense?

I noticed items missing from my Expense report by vendor.  I've traced these to several situations with unapplied cash bill payment expenses.  I see why they happened, because the bill payment check was dated earlier than the bill.  

It seems like all the recommended fixes appear to say to go back and "check the box" to show the payment is applied to the bill.  However, in each of my cases the box is already checked for the appropriate bill...and each bill says there is an associated payment.

I believe I literally  put each bill into QB before entering the check, but unfortunately dated them incorrectly.

Could I just go change the dates of each bill to prior to the check date - would that fix it?  would that be a proper correction?

(note: these are all in periods which have been reconciled).

thanks - David
Solved
Best answer February 02, 2020

Best Answers
Highlighted
QuickBooks Team

How to fix unapplied cash bill payment expense?

Thanks for coming to the Community, @dsoniat. I appreciate you for sharing detailed information on your concern. 

 

Yes, that's the proper correction as Unapplied Cash Payment shows when you enter a bill payment before entering the bills. You can change the dates of each bill and ensure that they're dated before the bill payments even they are all reconciled. 

 

However, it would be best to consult your accountant before doing it especially when you're using accounting method (Cash or Accrual basis) for your business to make sure your books are accurate. 

 

For your reference, read through these help articles to learn more: 

 

 

Let me know if you'll need help with anything else. I'm always around to guide you some more. 

View solution in original post

3 Comments 3
Highlighted
QuickBooks Team

How to fix unapplied cash bill payment expense?

Thanks for coming to the Community, @dsoniat. I appreciate you for sharing detailed information on your concern. 

 

Yes, that's the proper correction as Unapplied Cash Payment shows when you enter a bill payment before entering the bills. You can change the dates of each bill and ensure that they're dated before the bill payments even they are all reconciled. 

 

However, it would be best to consult your accountant before doing it especially when you're using accounting method (Cash or Accrual basis) for your business to make sure your books are accurate. 

 

For your reference, read through these help articles to learn more: 

 

 

Let me know if you'll need help with anything else. I'm always around to guide you some more. 

View solution in original post

Highlighted
Level 2

How to fix unapplied cash bill payment expense?

Thanks @katherinejoyceO   Changing the dates of the bills fixed the issue and the expenses now appear on the report.

 

David

Highlighted
Level 1

How to fix unapplied cash bill payment expense?

This also fixes my issues, but honestly I don't understand the reasoning for the functionality being this way. So we are penalized for paying the bill off early and made to do extra work? That seems dumb. 

 

Can someone explain to me why this works this way? 

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