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How to Receive Samples that wont be Billed in QuickBooks Enterprise

We receive samples from our vendors at no cost. 

We want to receive the item into our inventory, but don't necessarily want want to create AP for it. 

I am assuming this is what Item Receipts are best used for. However, now that Item receipt is showing as an open AP. 

Is there a better way to be doing this?

 

 

Thank you!

Solved
Best answer 03-06-2019

Accepted Solutions
Established Community Backer ***

Re: How to Receive Samples that wont be Billed in QuickBooks Enterprise

An item receipt is a process used when you get an order in but do not get the bill until later.  Yes it does create an a/p entry, that entry is just hidden from pay bills

 

If you want to stock a free sample that you have NOT purchased/stocked before, just enter it as you would any other inventory item, qty, and set total price for that item to zero.

 

If you are getting "samples" of what you ordered, that is not free even if the vendor does not charge you.  enter what you purchased, total qty (free and ordered) and the total price you pay, the average cost of that qty will be lower for that purchase

1 Comment
Established Community Backer ***

Re: How to Receive Samples that wont be Billed in QuickBooks Enterprise

An item receipt is a process used when you get an order in but do not get the bill until later.  Yes it does create an a/p entry, that entry is just hidden from pay bills

 

If you want to stock a free sample that you have NOT purchased/stocked before, just enter it as you would any other inventory item, qty, and set total price for that item to zero.

 

If you are getting "samples" of what you ordered, that is not free even if the vendor does not charge you.  enter what you purchased, total qty (free and ordered) and the total price you pay, the average cost of that qty will be lower for that purchase

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