cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Level 1

I am new to QBA and am having a hard time understanding how to pay a vendor that has both invoices and credits

 
1 Comment
Highlighted
QuickBooks Team

I am new to QBA and am having a hard time understanding how to pay a vendor that has both invoices and credits

Congratulations on becoming the newest member of the QuickBooks family, @alex73.

 

You can enter a vendor credit in QuickBooks and apply it to the invoice. Once recorded, you'll want to create a bill to record the vendor invoice. Let me guide you how to do it.

 

First, let's create the vendor credit. Here's how:

  1. Go to the New (+) icon.
  2. Choose Vendor credit or Receive vendor credit.
  3. In the Vendor drop-down, select your vendor.
  4. Depending on how you record purchases with this vendor, enter the Category details or Item details
  5. Click the Save and Close button. 

Once completed, let's record the invoice you've received as a bill in QuickBooks. Here's how:

  1. Choose the New (+) icon.
  2. Select Bill.
  3. Enter the bill details.
  4. Click Save and Close

Now, you can apply the vendor credits to the bill. You can follow these steps:

  1. Open the bill you've created.
  2. Click the Make Payment button below the amount of the bill.
  3. In the Bill Payment window, you'll see both the bill and the credits you've created.
  4. From the Outstanding Transactions section, mark the bill you want to pay.
  5. In the Credits section, choose the credits you want to apply.
  6. Click the Save and Close button.

You can refer to this article for more details about recording refunds from your vendors: Enter a refund from a vendor.

 

Also, you can run and customize the Transaction List by Date report to view all the payments made to your vendors.

 

Leave your comments below if you have other questions. The Community and I are always here to help.

Need to get in touch?

Contact us