Welcome aboard to the Community, @pakina.
In QuickBooks Online, you can control the auto-generated numbers on the journal entries. To do this, simply enable the option from the Account and Settings so you can assign your own transaction numbers.
Once done, create a journal entry and add your own custom number. QuickBooks should now follow the sequence based on what is entered moving forward.
To know more about the process, please check out this article: Change the number on invoices or other transactions.
That should answer your concern for today.
Let me know how everything turns out, or if you have any issues after following those steps. I’m always here ready to help. Have a nice day!
Hi there, @pakina.
Thank you for getting back to us and for providing more details about your concern. Currently, QuickBooks will automatically assign a journal entry number, and there isn't an option to disable it.
I appreciate you sharing your thoughts about controlling the sequence in your Journal no. field. I'll let the Product Development Team know about your feedback and suggestions.
In the meantime, you can manually change the number in the register. Let me show you how:
Additionally, I recommend the following resource which has tutorials to help a user learn the software: QuickBooks Tutorials.
If there's anything else that I can help you with, feel free to leave a comment below. I'm here to lend a helping hand. Wishing you the best.
Hey there, @BaseballFan.
Yes, QuickBooks allows you to create a journal number for the entries. You’ll still be able to perform this task if the transactions are entered manually.
However, if the journal entries are set as recurring transactions, QuickBooks will automatically create the entry number. If this is the case, open the journals and change the number to the correct one.
This way, your records are in order. When creating a new journal entry, the digit increments by one and it follows the last number used.
If this isn’t what’s happening, let’s open the Audit Log Report to get a clearer view of whether someone made a modification to the transactions.
This tool will show the name of the user who made the changes. To access it, please follow these steps.
For further details about the tool and how to identify the users listed on the report, check out this article: Learn about the Audit Log.
If there’s anything else I can help you with, just mention my name by posting a comment below. I’m here anytime to assist further. Have a good one.