I have a client on SE with a charge account with a local merchant. Vendor has no connected account in QB. How do I account for purchases from and payments to vendor?

Good day, usermhallock!

Let me show you how to enter those transactions into QuickBooks Online.

You can either manually record it or download the transactions from the bank. We just need to make sure that we categorized them properly.

Follow these steps:

1. Go to the Transaction menu and select Add Transaction.
2. Enter the amount and a description.
3. Select the Select a category menu and select the best category to organize your transaction.
4. Once done, select Save.

Please refer to this link: Schedule C and expense categories in QuickBooks Self-Employed. This will show you all the available categories in QuickBooks Self-Employed.

If you want to download the transactions from the financial institution, you also have two options. You can connect the bank account or manually import transactions.

Need help in tracking mileage? We have an article for you:

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Leave a comment below if you need more help. We'll respond as soon as we can.

Thank you for your reply.  Unfortunately these charges are from a local vendor.  They do not appear on any bank account that the client connects to QBSE.  The client does not pay them in full.  We can add the transaction but the balance is only partially paid monthly from a bank account or credit card.  There is no credit card or bank account to match the charges to.  Are we able to create an account that does not connect to a financial institution and is manually managed?  How do others handle this scenario?  Again, my thanks.

Thank you for your reply.  We are able to add the transaction but there is nothing to match the transaction to.  The vendor provides credit to the client but there is no import of transactions.  The vendor has no online application allowing the client to login.  The client pays partially to the vendor from a credit card or check.  Are we able to add  a manually managed account in SE and pay it down when the client pays the vendor?  How do others handle this scenario?  Again, my  thanks.

Hello, usermhallock. 

Thank you for getting back to us. We're unable to create an account that does not connect to a financial institution. However, you can manually import transactions into QuickBooks Self Employed. 

You can add transactions manually from a CSV file. Most banks let you download transactions from their website into a CSV. And if you use spreadsheets to track everything, you can save your work in this format. Here's how to upload CSVs to get your transactions into QuickBooks. 

Import your transactions, here's how: 

1. Go to the Profile ⚙ icon and choose Imports.
2. Select Import transactions.
3. Follow the onscreen steps to upload the CSV file.
4. Click Import. 

Once the transactions are already imported, you can categorize them. Just go through this article to show the available categories: Schedule C and expense categories in QuickBooks Self-Employed. 

Please don't hesitate to leave a comment below if you still have questions about this. We're always here to assist. Stay safe!

Thank you for your reply.  We are not having an issue adding the transaction, however, we appreciate the suggestion and references.  The challenge is clearing the charges.  The client partially pays them when they are able.  Do you suggest that we just add the transactions and apply the payments leaving the transactions unreconciled until payment is made in full?  Thanks again for your input.