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I have multiple companies using QB online. Is there a way to receive a QB invoice from one company and have that automatically become a bill - with all line-items too

 
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QuickBooks Team

I have multiple companies using QB online. Is there a way to receive a QB invoice from one company and have that automatically become a bill - with all line-items too

Hi there, robkent97,

 

While there isn't an option to automatically convert the QB invoice to a bill, you need to set up a recurring bill. This is to record your expenses that happen every month.

 

The following steps outlined below will guide you through creating a recurring bill:

  1. Create a new bill or open an existing one.
  2. Fill in the data that you want to include on a recurring basis such as vendor, account or item details, description, amount, etc.
  3. At the bottom of the bill, select Make recurring
  4. Enter a template name.
  5. From the Type drop-down, select:
        a. Scheduled

        b. Reminder
        c. Unscheduled.
  6. On the Create _ days in advance field, enter the number of days you want the bill to be created in advance.
  7. If you select Reminder from Type drop-down, how many days before the transaction date you want to be reminded.
  8. Specify the Interval and Start date of the recurring transaction.
  9. From the End drop-down, specify if you want it to end the entry after a number of occurrences, by a set end date, or to not end recurring.
  10. Click Save template.

You can also refer to this link: Create recurring transactions in QuickBooks Online for additional information. It includes detailed steps and screenshot for your visual reference.

 

When your payment is downloaded on your Banking page, you can then match the bill. Check out the Add and match downloaded banking transactions article to learn more about matching your entries. QuickBooks knows the record from your bank is the same one you already entered and won’t create a duplicate. 

 

Don't hesitate to get in touch with me anytime you need a helping hand. I always have your back.

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