Hi there, @sr-barker. I'd be happy to help you manage your company data in QuickBooks Online (QBO).
There are two options to create a new company in QuickBooks Online (QBO). You can either cancel your current plans and subscribe to a new one, or purge your company to start over with your data.
You can get a new subscription to create a new company if it's more than 60 days old. This is because the registered company name is already linked to your taxes and may affect your future transactions.
On the other hand, QuickBooks Online has an option to start your company fresh if your subscription is less than 60 days old, this process is called Purging the company file. Take note that this process will completely clear out your books.
Exporting the customers and vendors lists to an Excel file is the first step to avoid entering it manually on your new company before doing either of the processes mentioned. Refer to the steps below on how to export the customers and vendors lists.
This is what it looks like:
If you have transactions linked to any customer or vendors that are still open, I'd recommend contacting an accountant to ensure that you've moved the history of your data correctly. The accountant also knows the best way how to manage the transactions that best fit your business' needs.
Once you're done exporting the data, you can refer to this article to proceed with importing data to your new company: Move your lists to QuickBooks Online. It also contains set of steps if you want to export other data or lists to your new company in QBO.
I'll be around if you have any questions about QuickBooks Online processes. Please don't hesitate to comment below. Take care and have a great day ahead!
The company incorporated (it was a sole-proprietorship) so has a new tax ID. We wanted to take our customer history and vendor history to a new fresh company and start a new GL as of 1/1/2022. Any ideas about the best way to accomplish this?