I use my personal debit card (which isn't tied to QB) for some purchase. I take a picture of the receipts

If the purchase are legitimate business expenses, then reimburse yourself and enter the appropriate Expense Acct (or Split the payment with multiple Exp. Accts).

If you're putting the money into the company, then use the Owner Equity Acct.  Not mandatory, but I'd suggest Sub Accounts for Owner Draw and Owner Investment just to make things easier to find.

NOTE: Depending if you have a Sole Proprietor, LLC or Sub S your Tax Accountant may want to slight modify the Owner Equity Accounts.

You might also have a discussion with your Tax Accountant about using your personal Checking Account all the time.  It wouldn't surprise me if they tell you to use a Business Bank Account.  Even if you have to personally fund that account. 

Thanks for this. It's asking for a bank/credit (& wont let me click past it) when trying to log a receipt. Can you help?

Hi christie-homewar,

It's good to see you in the Community! I can see that Pete_Mc shared a good amount of information.

I’m also happy to share a reference related to what Pete_Mc said above. This is how we normally log business purchases that are paid for using a personal account. Please check this out: Pay for business expenses with personal funds. You can attach your receipt to the journal entry or to the reimbursement check.

After recording your transactions, you proceed to reconciling your account.

If you have questions along the way, feel free to go back to this thread. Take care and have a good one!