I use quickbooks to keep track of completed purchases for record keeping. i dont neek to write checks or assign check #s How do I "pay" bills in QB on a cash basis
There are two ways on how we can record it, laurelar.
If you created a bill, then we can record a payment to clear your payables. From the Vendors menu, click on the Pay Bills and check the bill you want to settle. Enter the amount on the Amt. To Pay field, select the affected Account and the Date. Once done, let's click on Pay Selected Bills. I also have a guide here on how to pay bills in QuickBooks Desktop.
Another option is by recording an expense transaction. This way, it won't post on your Accounts Payable but will be deducted automatically on your bank balance. Though, recording an expense is still by creating a check. Go to the Banking menu and select Write Checks. Select the Bank Account where the funds will be coming from. From the Expenses tab, select the expense account where you want to track the completed purchases and enter the Amount. Make sure all important details are provided, then click on Save & Close. You'll want to read this article for a better understanding about Accounts Payable workflows in QuickBooks Desktop.
We also have a report called Transaction List by Vendor. You can pull up and use this if you need to review all recorded purchases or expense transaction by vendor. Just go to Reports menu and hover over Vendors & Parables.
Leave a comment below if you have more clarifications. Wishing you all the best!