If I charge items to my business credit card (which feeds into Quickbooks), and later get reimbursed for those expenses, how should that whole process be reflected in QB?

Welcome aboard to the QuickBooks Community, @rrsigel.

Let me share some information about reimbursement in QuickBooks. Currently, this isn't available if you're using QuickBooks Self-Employed. 

What you can do is record the expense but you'll need to exclude it once it gets reimbursed. You can refer to this article for more information about tracking your business income and expense in QBSE: QuickBooks Self-Employed Overview.

Know that I'm here to provide further assistance if you need it. Wishing you a fantastic day!

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@IntuitLily wrote:

Welcome aboard to the QuickBooks Community, @rrsigel.

 

Let me share some information about reimbursement in QuickBooks. Currently, this isn't available if you're using QuickBooks Self-Employed. 

 

What you can do is record the expense but you'll need to exclude it once it gets reimbursed. You can refer to this article for more information about tracking your business income and expense in QBSE: QuickBooks Self-Employed Overview.

 

Know that I'm here to provide further assistance if you need it. Wishing you a fantastic day!

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The link you have shared does not seem to work, could you please share the correct one? I'm interested in the same exact situation. 

Also do you know if this feature will be added to the self-employed option?

Thank you for joining this conversation, tsarge18.

We have recently updated our articles, and it could be the link isn't already available. That's why you're unable to view it. Rest assured that I've got the updated hyperlink. Just go to QuickBooks Self-Employed Overview. 

For your second concern, you'll have to record the expense and exclude the transactions. I'm here to guide you on how.

1. Go to the Transactions tab located on the upper left side. 
2. Click Add transaction. 
3. Enter a transaction name, amount, and category. 
4. Hit Save. 

After reimbursing, you can now exclude the transaction. Simply put a checkmark in the Exclude this transaction (this is for duplicates, reimbursements, customer refunds, and returned purchases) box, then tap Save. 

Please visit this article: Annual taxes guide. This link helps you prepare all of your self-employed income, expenses, and deduction for tax filling. You'll also learn more about how to email a report using a web browser.

Feel free to leave a comment below if you have a follow-up concern in your account. I'm always here to help. Take good care always, tsarge18.

Thank you for this info! How do I mark the reimbursement payment when it appears? 

Thanks

Hi there, @Meresarb.

As mention above, reimbursement is not available in QuickBooks Self-Employed. You can record it as an expense and mark it as personal or business then, exclude it once it gets reimbursed.

Please refer to the steps above provided by my colleague @Michelle_b on how to record the expense and exclude the transactions. 

You can check this article for more information on tracking your business income and expense: QuickBooks Self-Employed Overview.

Here's an article you can read for more details: Manually add transactions in QuickBooks Self-Employed.

Keep in touch if you need further assistance with this, or if there's anything else I can do for you. Have a good day.

Hi MaryAnn,

Yes, I understand what Michelle wrote, thanks. I understand that you can't mark a transaction as "reimbursement", I was referring to the actual deposit that will show up in my QuickBooks transactions once I receive it. Am I supposed to exclude that transaction, as well as the expense transaction? You links you sent me won't have that answer.

Thanks

Thanks for the additional details, Meresarb.

I'll be happy to clarify how you can record the reimbursements and the expense transaction in QBSE.

You can exclude the reimbursement. As for the Expense, you can tag it as Business if it was a business transaction, then choose the correct expense account.

By the way, this is already an accounting question, it would be best if you can verify this with your accountant, specially the expense part. Then, you can always go back to this thread if they have instructions that you find it challenging to do in QBSE.

You can also ask more questions here. Have a good day!

Hi JessT,

Thank you for the reply. Just to clarify, I should mark the expenses as Business, exclude the reimbursement when I get it, and then exclude the expenses, as well, once I deposit the reimbursement?

Thanks very much