Hi there, marinaalwan16.
Thank you for posting here in QuickBooks Community. I'll provide the workflow process in QuickBooks Online.
Creating a separate journal entry when recording transactions in QuickBooks Online isn't necessary. If you want to sell a product or service to pay later, you can send an invoice and record the payment in QuickBooks to close your customer’s invoice or reduce the balance. To view more about the details of individual transactions in the customer's workflow in QBO, you can click this article: View sales transactions.
If you want to order products from a vendor and pay it later, you can create a purchase order and enter a bill and record the pay bills in QuickBooks. To see more details about an overview of your vendor interaction, you can check this article: View vendor transactions.
Then, after creating transactions in QuickBooks Online, entries automatically go to the Register page. With this, the system automatically creates a transaction journal so you can review the accounts associated with each transaction. To review your entries or make quick edits, you can refer to this article: Find, review, and edit transactions in account registers.
Please open this article to see steps on how you can run a report to give you a snapshot of your business: Run reports in QuickBooks Online.
You can drop a comment below if you have any other questions about QuickBooks. I'm always here to help.
