When payments come through QuickBooks and attached to the invoice, they'll show in Undeposited Funds. This will hold the customer's payments until you deposit them at your real-life bank. Then, you can combine these payments into a single record, so QuickBooks matches what’s in your bank.
Undeposited Funds serves as the default Deposit To account when you receive payments through Invoices. Here’s how to record bank deposits:
Go to the + New icon and choose Bank Deposit.
Find the payments included in the deposit.
Deposit the payments on the Bank Deposit screen, exactly as they appear on your bank records.
For more in-depth information, you can check out these articles on how to handle transactions: