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Level 1

Is it possible to change the category for payroll checks processed through QuickBooks?

 
3 Comments
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QuickBooks Team

Is it possible to change the category for payroll checks processed through QuickBooks?

Yes, we can change it, jadamczewski.

 

Let's go to your payroll settings and update it from there. You can follow these steps:

  1. From the Gear icon, select Payroll Settings.
  2. Under Preferences, click Accounting.
  3. On the Accounting Preferences page, make any necessary changes.
  4. Click OK once done.

You'll see the Want to update existing transactions, too? after clicking OK. The past paychecks will be updated as well if you'll change the Starting Date.

 

I've included this article if you need help running payroll reports.

 

I'll always be here if you have more questions. Have a great day!

Highlighted
Level 1

Is it possible to change the category for payroll checks processed through QuickBooks?

Thanks for getting back to me.

This information is helpful for changing the payroll as a whole but we have different budget lines for different employees.

Is it possible to change these payroll settings per employee? Or to manually change it on the payroll entries in QuickBooks?

Also, you mentioned an article but I don't see a link.

 

Thanks again.

Highlighted
Moderator

Is it possible to change the category for payroll checks processed through QuickBooks?

We're glad that AlexV's answer provides a clearer view on how payroll works in QuickBooks Online, Jadamczewski21.

 

Yes, we can also set the payroll category per employee. Let me show you how easy we can do it:

  1. Click the Gear icon in the upper-right corner and select Payroll Settings.
  2. Under the Setup Overview, go to the Preferences section and select Accounting.
  3. Under Wage Expense Accounts, select I use different accounts for different groups of employees.
  4. From there you can assign the expense accounts for each employee.
  5. Scroll-down at the bottom and select OK.
  6. It will now ask you to update the existing transactions, if necessary.
    Just set the Starting Date and click Update.
  7. Click OK.

Once you've run payroll for the employees, you can pull up the Transaction Detail by Account report. This is where you can see the accounts you set per employees.

 

Feel free to update us if you have additional questions about your payroll setup. Have a great day!

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