Is the "Class" for Credit Card Purchase/Charge just for reference?

Chantilly1 · ‎February 19, 2021

When I pull up a credit card account for a transaction I see two fields where "class" (aka, department in our case) is input.

One is on the Credit Card Purchase/Charge (which looks like a check image), the other is on the "expense" tab.

Shouldn't both of these automatically be the same? I have transactions where the credit card charge goes to a different department than the one indicated on the expense account in the system. I assume the expense account has precedence.

JonpriL · ‎February 19, 2021

Hello @Chantilly1,

Let me help share how the assignment of class in each field for your check transaction affects your data in QuickBooks.

Normally, each field of class determines a unique reporting method and identify how you wish to display the transaction on your report:

Entire transaction - Summary reporting
One line item (Expenses tab) - Detail reporting

In your case, I'm assuming you only need to select a class for the whole check not on the Expenses tab as you're the expense for a certain department.

Additionally, I've also included this reference for a compilation of articles you can use while working with us: Know where you stand financially.

If you have any other questions, please let me know by leaving any comments below. I'll be here to lend a hand.

Fiat Lux - ASIA · ‎February 19, 2021

@Chantilly1

If you are using an importer tool, you may define Expense Class and Item Class

Credit Card Account

Payee

Transaction Date

RefNumber

Memo

Address Line1

Address Line2

Address Line3

Address Line4

Address City

Address State

Address PostalCode

Address Country

Vendor Acct No

Expenses Account

Expenses Amount

Expenses Memo

Expenses Class

Expenses Customer

Expenses Billable

Items Item

Items Qty

Items Description

Items Cost

Items Class

Items Customer

Items Billable

Currency

Exchange Rate

QuickBooks Credit Card

Barnes and Noble

01/09/2020

1

1 Main Street

Anytown

NY

12345

USA

Misc Supplies

100

QuickBooks Credit Card

McDonald's

03/09/2020

2

1 Jones Street

Anytown

NY

12345

USA

Meals

25

ABC Company

Y

QuickBooks Credit Card

Joe's Taxi

05/09/2020

3

1 Felt Ave

Anytown

NY

12345

USA

Transportation

200

Visa

Gulf Gas

01/09/2020

4

1 North Ave

Anytown

NY

12345

USA

Fuel

25

Visa

Gulf Gas

01/09/2020

4

100 South Street

Anytown

NY

12345

USA

Meals

50

Visa

Gulf Gas

01/09/2020

4

2 Banks Street

Anytown

NY

12345

USA

Widget A

1

Widget A

10

John Doe

Y

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Is the "Class" for Credit Card Purchase/Charge just for reference?

Is the "Class" for Credit Card Purchase/Charge just for reference?

Is the "Class" for Credit Card Purchase/Charge just for reference?

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