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Is there a procedure for debiting inventory sent to FBA (Amazon) so that it doesn't remain in active QBO inventory as available to sell through other channels?

 
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Best answer 05-09-2019

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Re: Is there a procedure for debiting inventory sent to FBA (Amazon) so that it doesn't remain in active QBO inventory as available to sell through other channels?

@TheBobanian 

 

NO, do not list items on an invoice unless you are actually selling them, an invoice is a sales and posts to sales income and COGS for inventory

QB does not do multiple locations, so no, you can not pull inventory from the sole location and treat it like it is for sale from another

all you can do is put the items on an estimate, that is non posting and does not lower qty on hand. Then you just have to remember to check the amazon estimate before selling the item as if it was on hand

3 Comments
QuickBooks Team

Re: Is there a procedure for debiting inventory sent to FBA (Amazon) so that it doesn't remain in...

Hey @bob41,

 

You can create an invoice or vendor credit for the item sent to Amazon. Let me provide some details and help you from there.

 

When you say "sent to FBA (Amazon)", did you sell it to them? Or did you return the item to them?

 

If you're referring to your inventory sold to Amazon, you can record an Invoice. This way, it'll show as your receivable and at the same time decrease your inventory count.

 

Here's how you can create an invoice:

  1. Click on the Plus (+) icon.
  2. Choose Invoice.
  3. Enter the customer name, in this case, Amazon.
  4. Enter the item under the Product/Services column.
  5. Click on Save and Close.

But if you're referring to the inventory item returned to Amazon, you can record a Vendor Credit. This way, you can use the credit from your returned item to your next purchase.

 

You may follow these steps in creating a vendor credit:

  1. Click on the Plus (+) icon.
  2. Choose Vendor Credit.
  3. Enter the vendor name, in this case, Amazon.
  4. Enter the item under the Product/Services Column.
  5. Click on Save and Close.

You may read these articles for more information:

Feel free to leave a comment below if you have any other concerns. I'll be here to help you.

Community Contributor *

Re: Is there a procedure for debiting inventory sent to FBA (Amazon) so that it doesn't remain in...

Thank you Alessandra - the first part of your answer is illuminating, thank you. When products go to Amazon FBA they are not sold to Amazon, it's almost like Amazon acts as a separate warehouse on our behalf. It's still our inventory, owned by us, just fulfilled by Amazon. If I create an Invoice, when Amazon sells something for us, it's like making a payment on that invoice. Is that correct?

 

Sorry to be such a neophyte, I'm a web developer so your help is so greatly appreciated!

Established Community Backer ***

Re: Is there a procedure for debiting inventory sent to FBA (Amazon) so that it doesn't remain in active QBO inventory as available to sell through other channels?

@TheBobanian 

 

NO, do not list items on an invoice unless you are actually selling them, an invoice is a sales and posts to sales income and COGS for inventory

QB does not do multiple locations, so no, you can not pull inventory from the sole location and treat it like it is for sale from another

all you can do is put the items on an estimate, that is non posting and does not lower qty on hand. Then you just have to remember to check the amazon estimate before selling the item as if it was on hand