Multiple donors pledged $100/mo for 4 years. How can I invoice with due dates each month but post the entire pledges on the original date? Creating 48 each is too much.

Thanks for visiting the Community today, jason-rodrigue.

Based on the details shared, you can use a third-party application to record the donors. Since we treat all businesses fairly, I'm unable to recommend which one to use.

The App Center though has all kinds of third-party applications to choose from. From there, you can check each app to get a better comparison and see which one meets your needs.

In regard to reporting of income, it is based on the accounting method used. The Cash Basis Report only shows income when cash is received and expenses once they’re paid. Meanwhile, the Accrual Basis shows income regardless of when the money is received or paid.

Let me share this link about the accounting methods in QBO. It provides an overview of how to edit the reporting method: Choose between cash and accrual accounting methods in reports.

I don’t want to leave you empty-handed, so I’m adding a guide to help manage sales and customer transactions. Each link contains detailed instructions on how to perform the process in QBO: Self-help articles.

Keep me posted if you need assistance while working in QBO. I’ll be right here to help and make sure you’re taken care of. Enjoy the rest of the week.

@jason-rodrigue 

Explore this app to help you manage your donors.

https:// wildapricot.grsm.io/quickbooks

You may export the data to IIF and convert it to XLS with a simple trick prior to import it to your QBO.

Is there another way to do this and maybe I am just over complicating it?  It seems like this would be a pretty common thing for non-profits.   I’m definitely open to suggestions if I should be approaching it differently.  

Hi Jason,

Curious if you ever got a response to this - or what you decided to do to manage. I am running up against a similar issue -- I have a single donor who pledged a fixed amount each year for 5 years. I recorded the total value of the pledge in a single journal entry - I found these instructions were the easiest to follow:

https://aronsonllc.com/discounting-pledges/

But, to your point - now that I am receiving the payments, if I create an annual pledge to tie to each deposit - that will double up the accrued revenue and not deplete the journal entry account "receiveable" as it should.

Would love any ideas.

Thanks,

Dana