My business expenses are showing up as credits instead of debits. I'm using the Self-Employed version. How do I change these individual transactions to reflect as debits?

seanb-electricsa · ‎October 21, 2021

ChristieAnn · ‎October 21, 2021

I appreciate you for coming back to the thread to ask for additional clarification. I'll make sure to provide information on how importing transactions work in QuickBooks Self Employed.

Most banks let you download transactions from their website into a CSV. Then, if you use spreadsheets to track everything, you can save your work in this format. That said, the option to know which transactions were imported or not isn't possible in QuickBooks Self Employed. Meanwhile, you can get a copy of your bank statement from your financial institution and compare which ones are already in QuickBooks. This will help you prevent any duplicates.

For additional details about manually importing entries, you may click this article: Manually import transactions into QuickBooks Self-Employed.

Lastly, I'm adding this article so you're able to see different details on how QBSE is designed to help you record your self-employed income and expenses, track mileage, and prepare your Schedule C: QuickBooks Self-Employed Overview.

Please don't hesitate to drop your comment below if you have any other questions about managing your bank transactions. I'm always here to help. Keep safe always.

View solution in original post

Candice C · ‎October 21, 2021

Good morning, @seanb-electricsa.

It's great to see you back in the Community. Let me share some light on this subject.

Based on the information you stated, you're trying to change a positive transaction to a negative. However, this isn't going to be possible in your QuickBooks Self-Employed account.

There are two options that you can review. Here they are:

If your transactions are marked as transfers, then the money will essentially leave on account (debit) and reappear in another (credit). You'll need to change them from transfers to expenses.

Otherwise, the only other option would be to delete the transactions and then either reimport them from CSV file or manually record them. Consult with your accountant before hand if you go this route.

Let us know what you find out and which route you decide to take. We're always here to have your back. Wishing your business continued success!

seanb-electricsa · ‎October 21, 2021

I may have gotten that backwards. I'm trying to turn negative transactions into positive transactions to deduct expenses properly from income in my monthly reports.

Either way. I've got them categorized as expenses, but I don't see an option to delete them. How would I go about doing this so I can re-import them?

seanb-electricsa · ‎October 21, 2021

I may have gotten that backwards @Candice C - I'm trying to turn negative transactions into positive transactions to deduct expenses properly from income in my monthly reports.

Either way. I've got them categorized as expenses, but I don't see an option to delete them. How would I go about doing this so I can re-import them?

MJoy_D · ‎October 21, 2021

I can help you in correcting those transactions, @seanb-electricsa.

Imported transactions can't be deleted. You can only exclude them. However, you can delete the initial CSV file that you’ve imported. Then, edit the file before reimporting. You can choose to have it in either a 3 column format or a 4 column format. Refer to the screenshot below:

Here's how to delete the imported file:

Go to the Gear icon ⚙ and select Imports.
Click on the imported CSV file and click on the trash icon beside Import complete.
Select Delete to confirm the deletion.

Once done, you can now reimport the file. Check out this article for detailed guidance: Manually import transactions into QuickBooks Self-Employed.

After importing these transactions, you can now categorize transactions in QuickBooks Self-Employed.

I'm always here if you need more help in managing your transactions. Just let me know by leaving a reply below. Keep safe and have a wonderful day!

seanb-electricsa · ‎October 21, 2021

Thanks @MJoy_D - is there a simple way of knowing which transactions have been imported versus not?

ChristieAnn · ‎October 21, 2021

Hi there, seanb-electricsa.

I appreciate you for coming back to the thread to ask for additional clarification. I'll make sure to provide information on how importing transactions work in QuickBooks Self Employed.

Most banks let you download transactions from their website into a CSV. Then, if you use spreadsheets to track everything, you can save your work in this format. That said, the option to know which transactions were imported or not isn't possible in QuickBooks Self Employed. Meanwhile, you can get a copy of your bank statement from your financial institution and compare which ones are already in QuickBooks. This will help you prevent any duplicates.

For additional details about manually importing entries, you may click this article: Manually import transactions into QuickBooks Self-Employed.

Lastly, I'm adding this article so you're able to see different details on how QBSE is designed to help you record your self-employed income and expenses, track mileage, and prepare your Schedule C: QuickBooks Self-Employed Overview.

Please don't hesitate to drop your comment below if you have any other questions about managing your bank transactions. I'm always here to help. Keep safe always.

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My business expenses are showing up as credits instead of debits. I'm using the Self-Employed version. How do I change these individual transactions to reflect as debits?