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Print single or multiple journal entry reports in QuickBooks

by Intuit•28• Updated 4 days ago

Learn how to generate and print a single or multiple journal entry reports in QuickBooks Online.

Some of your reports will look different depending on whether they're in the classic view or new enhanced experience. Learn more about the new enhanced experience.

You can print reports for individual journal entries or multiple entries at once. To print multiple entries, you’ll need to customise the journal report first.

Print a single journal entry

Generate and print a report for one journal entry at a time.

Steps to print a single journal entry

Select the search icon , then select Advanced transaction search for more results.
From the Transaction type dropdown , select Journal. You can apply additional filters if needed.
Select the journal entry you want to print.
Select More, then select Transaction journal.
Select the print icon and adjust the report print settings, if required.
Select Print and follow the steps to print the report.

Print multiple journal entries in one report

Generate and print a report that includes multiple journal entries.

Steps to print multiple journal entries

Go to Reports and select Standard reports (Take me there).
Select Journal from the Type report name here dropdown .
Select your preferred Report period.
To customise the report:
- If you are on the Modern view:
  1. Select Customise.
  2. Select Filters, then select Transaction type → equals → Journal Entry from the respective dropdowns.
  3. Select Columns and follow the steps to rearrange, remove, or add columns. For example, uncheck Name and select Customer full name, Employee, or Supplier instead.
    Note: For QuickBooks Online Advanced, select the Reorder tab for these options.
  4. Select Number format, Header, or Footer to update the respective sections.
  5. Once you're done, select X to close the Customise menu.
  6. Select Save As and follow the steps to keep the current filters and save the customised report.
    Note: You can edit this journal report at any time. Go to Reports and select Custom reports (Ta k e me there).
- If you are on the Classic view:
  1. Select Customise.
  2. Select Filter, then select Journal Entry from the Transaction Type dropdown .
  3. Select Rows/Columns, select Change columns, then follow the steps to rearrange, remove, or add columns.
  4. Select General if you want to update the number format.
  5. Select Header/Footer to update the header/footer details or alignment.
  6. Select Run report.
  7. Select Save customisation and follow the steps to keep the current filters and save the customised report.
    Note: You can edit this journal report at any time. Go to Reports and select Custom reports (Ta k e me there).
Select the print icon and adjust the report print settings, if required.
Select Print and follow the steps to print the report.

What's next?

After printing your journal entry reports, you might want to:

QuickBooks Online EssentialsQuickBooks Online PlusQuickBooks Online Simple Start