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Level 3


Hello All,

Attempting to find out how to show labor in the main "Project" page, along with expenses when I don't use QBO Payroll.  Seems QBO does not show labor on the bar chart or in any report, along with expenses unless you use their payroll app.  Even if I enter the labor manually, it does not show up in the costs on the main page.  You have to go to one report for "Time Activity" (Labor) and another to show "Expenses" (see photo - is should show the total, including labor.  There's no common sense to this.  I see others asking the same thing and are told that QBO doesn't have this option yet.  I tried a go-around without success.  We went to a more expensive option so that we could track projects and there's nowhere to get all the costs, clearly, on one report.  I've found many things in QBO that don't make common sense.  Used QB's desktop since 1996 and saw it was getting awful so I thought QBO would be better; so disgusted.

4 Comments 4
QuickBooks Team


Hi there, @Lynn918


Thank you for reaching out to the Community. 


Let me help to sort this out.   


When creating an expense, you need to make sure that the customer is associated with the expense. Once it toggles to the right customer/project, it will appear in the bar graph.  






However, if you didn't use the QBO Payroll, it will not show up in your bar graph. All the transactions will display as long as it associated with the project. 


I've added here some links that you can check through about Track income, costs, and profitability by project in QuickBooks:



I'm just a post away if you have any other questions about tracking projects. I'll be happy to help you out. Wishing you well.

Level 3


Hi Ailene,

Thanks for your reply.  I have the expenses down pat but I still think there should be a way for Labor to be easily added and shown on the bar chart.  When the business owner is in the field, it would be nice if he can look at his phone and see where we stand on all the projects we have in the works.  I tried to go around the program by adding labor as an expense, and it looked great on the chart, however, I found that the labor I entered was being deducted from the checking account!  It's really something QBO needs to address.  Many people have requested that same thing that do not use QBO payroll.  I use TSheets and the labor can be uploaded but it still does not correctly show up in the projects.  This is a problem.  Thanks for any help you can offer.



Hi Lynn918,


You'll have to generate an expense transaction for Labor to show up on the Profit and Loss (P&L) report.


In this case, create a clearing account and ensure to select Liability as its detail type. Then, record a journal entry to increase the expense and liability as payable. 


I'd recommend reaching out to an accountant or tax adviser to discuss which accounts to be used.


Let me share this article that will provide you with some tips in creating a journal entry.


We'll be around if you have any other concerns. Have a good day.

Level 9


Wow, that just sounds so inefficient to do that manually and high risk of error.


There are plenty of systems that do real project cost accounting, taking employee time sheets to payroll and billing and project cost reports at the same time those numbers go into GL and Financial statements. Those systems cost a bit more money.  $295/month is lowest I know.  QB is not at that level yet so that is difference.

I do not sell any systems, just saying that is the option people have vs. saying mean things to Quick Books.

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