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Level 2

Purchase order and reports

I want to run reports with purchase orders- such as bills paid with PO# showing for internal reference. When i run any report using the PO # field nothing populates. In some cases if I use the Num field it will.

All forms have been created correctly using the P.O. # field in templates.

Any suggestions

1 Comment 1
QuickBooks Team

Purchase order and reports

Pleased to see you here, @SharonSST.


I'd be delighted to help walk you through generating reports that will show your bills and purchase orders. 


QuickBooks Desktop is equipped with an array of vendor reports that you can filter to show the specific data that your business needs. For you to view all the bills and purchased order created for your vendors, you can generate the Transaction List by Vendor report. This reports displays all types of transactions recorded for each vendor  that you have listed in the system. You can filter this to show only the bills and purchase orders.


Here's how:

  1. Go to Reports.
  2. Choose Reports Center.
  3. Select Vendors and Payables.
  4. Look for Transaction List by Vendor under Vendor Balances section.
  5. Run the report.
  6. Click Customize Report.
  7. Choose Filters tab.
  8. Scroll down and select Transaction Type.
  9. Click the account drop-down arrow, select Multiple Transaction Types.
    1. Put a check mark on Bills and Purchase Orders.
    2. Click Ok.
  10. Hit Ok.


That should do it! For additional insights, you may check out these articles:

Feel free to click the Reply button if you have other questions about generating bill and purchase order reports. I'm always here to help.

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